Personal Assistant

4 days ago

Science City Ahmedabad Gujarat, India Medigence Solutions Pvt. Ltd. Full time

**Location**: Science city **Experience**: 4-5 Years **Employment Type**: Full-time **Reports To**: Principle architect

**About the Role**:
We are seeking a proactive and detail-oriented **Personal Assistant (PA)** with a background in **architecture or design** to support a principal architect. This role is ideal for someone who understands the nuances of the creative industry and can efficiently manage **coordination**, **reminders**, and **follow-ups** across multiple ongoing projects and stakeholders.

**Key Responsibilities**:

- **Calendar & Schedule Management**:

- Maintain and update daily schedules.
- Set up and manage meetings, site visits, and deadlines.
- Send timely reminders for appointments and deliverables.
- **Project Coordination**:

- Act as a liaison between the team and clients, consultants, and internal departments.
- Track project timelines, follow up on task completions, and ensure smooth communication flow.
- Help manage project documentation and ensure all files are up-to-date.
- **Communication & Follow-up**:

- Follow up with internal and external stakeholders to ensure timely responses and deliverables.
- Keep minutes of meetings and circulate action items.
- **Administrative Support**:

- Prepare presentations, reports, and other project-related documents as required.
- Assist in managing travel plans and other logístical needs.
- Maintain confidentiality and handle sensitive information with discretion.
- **Design & Documentation (if applicable)**:

- Assist in reviewing design proposals and presentations.
- Use design software (AutoCAD, SketchUp) for basic edits or documentation support.

**Required Qualifications & Skills**:

- Bachelor’s degree in **Architecture**, **Interior Design**, or a related design discipline.
- 4-5 years of experience in a PA, coordination, or administrative support role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with design software is a plus.
- Ability to work independently, take initiative, and manage time effectively.

**Preferred Attributes**:

- Familiarity with design processes and architectural workflows.
- Proactive, reliable, and attentive to details.
- Ability to thrive in a fast-paced, creative environment.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Ability to commute/relocate:

- Science City, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Coordination: 4 years (preferred)
- Personal assistant: 4 years (preferred)

Work Location: In person

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