Executive Assistant

7 days ago

Lullanagar Pune Maharashtra, India JFK Transporters Pvt Ltd Full time

**Position Overview**:
**Key Responsibilities**:

- **Administrative Support**: Provide administrative support to Directors, including calendar management, scheduling meetings, coordinating travel arrangements, and handling correspondence.
- **Documentation and Reporting**: Prepare and manage documents, reports, presentations, and other materials as required by the Directors, ensuring accuracy and adherence to deadlines.
- **Communication Liaison**: Serve as a primary point of contact for internal and external communications, responding to inquiries, screening calls, and routing correspondence appropriately.
- **Meeting Coordination**: Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items to ensure timely completion.
- **Database Management**: Maintain and update databases, filing systems, and records, ensuring data integrity and accessibility for senior management.
- **Project Support**: Assist in the coordination and execution of special projects and initiatives, providing logístical support and tracking progress as required.
- **Expense Management**: Manage expense reporting and reimbursement processes for the Directors, ensuring accuracy and compliance with company policies.
- **Confidentiality**: Handle sensitive and confidential information with discretion and professionalism, maintaining the highest standards of confidentiality at all times.

**Qualifications**:

- Bachelor's degree (Business Administration, Management, or related field preferred).
- Proven experience in an executive support role, preferably within the transportation or logistics industry.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Exceptional communication skills, both written and verbal, with a professional and courteous demeanor.
- Ability to work independently with mínimal supervision and collaborate effectively within a team.
- High level of integrity and trustworthiness, with a commitment to upholding confidentiality.
- Flexibility to adapt to changing priorities and willingness to take on new challenges as needed.
- Should be married and above 30 years of age.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

Application Question(s):

- Do you reside nearby or within commuting distance of Lulla Nagar? Yes / No

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 5 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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