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Executive Assistant

3 weeks ago

Pune Maharashtra, India Sandvik Full time

Business Title: Executive Assistant

Company Overview:
Sandvik Manufacturing Solutions (SMF) is on an exciting growth journey, building the new digital era of manufacturing, and we have the know-how and innovative mindset to develop ideas into pioneering tech solutions. As a business area segment within Sandvik Group, SMF incorporates the three divisions of Design & Planning Automation, Additive Manufacturing and Industrial Metrology.

Job Purpose:

- Manage the executive’s schedules.
- Gather, compile, verify, and analyze information for the executive's use in documents
- Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public.
- Handle confidential information and maintain the security of the executive’s records and files.
- Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.

Location: Pune, India

Key Responsibilities:
Administrative Support
- Manage executive calendars, including scheduling meetings, appointments, and travel
- Coordinate and confirm internal and external meetings
- Prepare meeting agendas, presentations, and follow-up materials
- Take and distribute accurate meeting minutes

Communication Management
- Serve as the primary point of contact between executives and stakeholders
- Handle confidential information with discretion

Travel & Logistics
- Book and manage travel arrangements (flights, hotels, transportation)
- Create detailed travel itineraries and handle last-minute changes
- Process travel expenses and reimbursements

Project & Task Coordination
- Assist with planning and execution of projects and events
- Track project progress and ensure deadlines are met
- Liaise between departments or teams to coordinate initiatives

Office & Resource Management
- Order and maintain office supplies and executive resources
- Manage office records, filing systems, and databases
- Ensure smooth operation of executive’s workspace

Finance & Reporting
- Prepare expense reports
- Assist with invoice processing, purchase orders, and vendor coordination

Strategic & Executive Support
- Anticipate executive needs and proactively address issues
- Provide research and summaries to assist executive decision-making
- Support executive with board or leadership team communications

Relationship & Stakeholder Management
- Maintain professional relationships with clients, vendors, and partners
- Organize executive participation in networking, conferences, and speaking engagements

Qualifications:

- 5 plus years of experience in Secretarial related activities.
- Graduate in any stream.
- In addition, the employee may be assigned other duties within the area of their competence
- Result driven, self-awareness, improvement oriented
- Good level of internal and external Customer orientation and Service attitude
- Ability to handle sensitive information and maintaining confidentiality.
- Compliance and governance to Company policies
- Networking skills, effective communication, Liaisioning, interacting and dealing with Government bodies, methodical, persistent and time bound

A glimpse of our culture

At Sandvik, we're tech driven, innovative and entrepreneurial For us, success is a team effort - we value diversity and are committed to creating an inclusive culture where people can be themselves and reach their full potential. So, we invest in supporting each other, learning together and celebrating our differences. We also give you the freedom to find that perfect mix between work, family life and interests. Visit our stories hub, LinkedIn or Facebook to get to know us further.

How to apply:
You may upload your updated profile in Workday against the JR R0080313 through your login, no later than 29th June 2025

Or

and uploading your CV against the JR R0080313 before 29th June 2025.