Executive Assistant

17 hours ago

Pune Maharashtra, India Michelin Full time

Executive Assistant

KEY EXPECTED ACHIEVEMENTS

Collaboration with the Manager
- Works out the Entity annual calendar taking into account all the deadlines of the Group and of the Entity.
- Organizes meetings and seminars (logistics, participants and content), suggests pertinent agendas, collects all the necessary information from customers / internal partners, prepares the presentations with exactitude, takes part in the meetings as a member of the Management team, drafts and disseminates the minutes, and ensures the identified actions follow-up.
- Consolidates and analyzes information necessary to the proper functioning of the entity, both internally and externally.
- Initiates ad-hoc meetings according to identified needs and internal/external current topics.

Processing of requests:

- Answers to internal/external requests in a timely manner, while respecting the Group’s values so as to ensure a positive image of the Group/Entity.
- Manages priority, tackles emergencies while being very attentive to impacts and potential tensions to mitigate.
- Anticipates needs/requests so as to contribute to the Group’s/Entity’s performance.

Management of files:

- Collects pertinent information from the Entity’s teams, internal partners and any other useful source so as to prepare all the elements necessary to the activity of his/her Manager.
- Manages specific issues, in compliance with the Manager.
- Completes purchases and ensures by delegation a role of validation (Optional) in various fields (purchase tools/billings, travel, etc.)
- Monitors the Entity’s budget. (Optional)

Animation of its assistants network:

- Collects and disseminates all necessary information to the activity of the assistants of the Management team (and even wider, to the executive assistant network).
- Organizes and conducts meetings for exchange and regular points with his/her assistants’ team.
- Ensures the hierarchical or functional management of the assistants within his/her network. (Optional)

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