Executive Assistant

3 hours ago

Pune Maharashtra, India Stantec Full time

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.

Administrative Support:

- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Prepare reports, presentations, and correspondence as required.
- Handle confidential information with discretion and professionalism.
- Maintain accurate records, files, and documentation for easy retrieval.
- Expenses management

Meeting & Event Coordination:

- Organize and coordinate internal and external meetings, including preparing agendas and minutes.
- Arrange logistics for events, conferences, and business functions.
- Follow up on action items from meetings and ensure timely completion.

Communication & Liaison:

- Act as a point of contact between directors and internal/external stakeholders.
- Screen and prioritize incoming calls and messages.

Project & Task Management:

- Assist in planning and executing special projects as directed by Directors.
- Conduct research and provide insights to support decision-making.
- Track deadlines, tasks, and deliverables to ensure timely execution
- Education: Bachelor’s degree in any stream.
- Experience: 5-7 years of experience in an executive assistant or administrative role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Organizational Skills: Strong ability to multitask, prioritize, and manage time effectively.
- Communication: Excellent verbal and written communication skills.
- Interpersonal Skills: Ability to work independently and collaboratively in a fast-paced environment.
- Problem-Solving: Strong analytical and problem-solving skills to address challenges proactively.
- Confidentiality: High level of integrity and discretion in handling sensitive matters.

**Primary Location**: India | Pune

**Organization**: 3885 Shared Services-IN Pune IN

**Employee Status**: Regular

**Travel**: No

**Schedule**: Full time

**Job Posting**: 15/07/2025 09:07:20

**Req ID**: 1001399

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