Event Executive

5 days ago

Bodakdev Ahmedabad Gujarat, India Trendsetters Full time

Job KRA - Event Executive

1. Event Production Management
- Oversee end-to-end production setup, ensuring quality and compliance with event requirements.
- Ensure all production elements (stage, lighting, sound, seating, branding, etc.) are properly installed and functional.
- Coordinate with production teams to ensure smooth execution without last-minute hassles.

2. Site Visits & Venue Coordination
- Conduct site visits before events to assess feasibility, layout, and logístical requirements.
- Identify potential challenges and provide solutions for seamless event execution.
- Coordinate with venue authorities to ensure permissions, power supply, security, and other necessary arrangements.

3. Vendor Coordination
- Manage vendor relationships, ensuring timely delivery of materials and services.
- Negotiate and finalize vendor contracts, keeping cost-effectiveness and quality in mind.
- Ensure vendors meet the agreed timelines and service standards.

4. Client Coordination
- Act as a single point of contact for clients, ensuring clear and continuous communication.
- Understand client expectations and provide regular updates on event progress.
- Address client concerns promptly and ensure high levels of customer satisfaction.

5. Timely Deliverables & Execution
- Plan and monitor event timelines to ensure all deliverables are met within the deadline.
- Keep track of tasks assigned to internal teams and vendors, ensuring timely execution.
- Conduct pre-event checks to avoid last-minute issues.

6. Logistics Planning & Management
- Plan, schedule, and oversee the transportation of equipment, materials, and workforce.
- Coordinate with transport providers to ensure smooth logistics flow.
- Ensure proper handling, storage, and movement of event-related assets.

7. Budgeting & Cost Control
- Assist in preparing event budgets and track expenses to ensure adherence.
- Identify cost-saving opportunities without compromising quality.
- Maintain records of expenditures and reconcile post-event accounts.

8. Team & On-Ground Coordination
- Work closely with internal teams (design, production, marketing, etc.) to ensure alignment.
- Supervise event setup, ensuring adherence to planned layouts and specifications.
- Manage on-ground workforce, including volunteers and support staff, for smooth execution.

9. Risk Management & Contingency Planning
- Identify potential risks (technical failures, weather conditions, etc.) and develop backup plans.
- Ensure safety protocols and emergency measures are in place.
- Handle on-site challenges efficiently with quick decision-making.

10. Post-Event Reporting & Feedback
- Collect feedback from clients and vendors for continuous improvement.
- Prepare event reports, highlighting successes, challenges, and key learnings.
- Maintain records of past events to optimize future planning and execution.

Pay: ₹10,188.30 - ₹32,748.86 per month

Schedule:

- Day shift

Supplemental Pay:

- Commission pay

**Experience**:

- Events management: 1 year (required)

Work Location: In person

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