Administrative Assistant

4 days ago


Pune Maharashtra, India HR Speaks Full time

**Key Responsibilities**:
**Minutes of Meeting (MoM) Documentation**
- Accurately take down **minutes of meetings** in real-time without missing any key discussion points.
- Ensure MoMs are **well-structured, concise, and error-free**.

**Calendar & Schedule Management**
- Maintain and manage the calendar for senior management or assigned executives.
- Schedule, reschedule, and coordinate **internal and external meetings** efficiently.

**Meeting Coordination**
- Arrange logistics for meetings (venue, invites, materials, follow-ups).
- Coordinate with internal teams and external stakeholders for smooth execution.

**Administrative Support**
- Assist in preparing reports, presentations, and other documents as required.
- Maintain confidentiality of sensitive information discussed in meetings.

**Skills & Competencies**:

- **Excellent written & verbal communication skills** in English.
- **Strong writing speed** with high accuracy and attention to detail.
- Good **listening skills** to capture discussions effectively.
- Proficiency in **MS Office (Word, Excel, Outlook)** and experience in **ERP systems** (preferred).
- Strong **time management and organizational skills**

**Qualifications & Experience**:

- Bachelor’s degree in **Business Administration / English / Commerce / relevant field**.
- **1-3 years** of experience in an administrative or executive assistant role

Pay: ₹25,000.00 - ₹30,000.00 per month

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

Expected Start Date: 01/08/2025



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