Administrative Assistant

2 days ago


Pune Maharashtra, India Michelin Full time

Administrative Assistant

KEY EXPECTED ACHIEVEMENTS

**Responsibilities**:

- Onboarding:

- Internal Employees:

- Assist in the onboarding process for new employees, including welcoming them to DOTI, coordinating orientation sessions, and ensuring a smooth transition.
- Raise requests for WIFI (wherever applicable)
- Update relevant information in Whitepages
- Provide support to new hires during their initial weeks.
- External Employees:

- Manage onboarding: Raise requests for ID creation, laptops macbooks. Track laptop deliveries to respective external employees
- Manage offboarding: Track laptop, macbook returns and update records accordingly
- Manage access requests for external partners, employees. Create their access requests in W2M.
- Welcome external visitors at the reception.
- Training Coordination:

- Coordination between vendor and requesting manager to block trainer timeslot for connect.
- Collating nominations, Sharing meeting requests to attendees.
- Book meeting rooms
- Making visitor entry in system, Generation and sharing of WiFi credentials with visitor
- Receiving visitor, security clearance, visitor briefing about classroom / pantry etc.
- Training troubleshooting - Infra (WiFi issues, projector issues, whiteboard / marker issues etc.)
- Training troubleshooting - Vendor (Trainer issues, lab issues etc.)
- Sharing daily assessment marks with managers
- Sharing final assessment marks, attendance with managers and SP for inTouch upload
- Collation of attendees' cost centres from managers
- Creation of training costs split document basis cost centres
- Coordination with other EAs for PR and with Purchase for PO creation
- Coordination with Finance for invoice payments
- Split learning report manager-wise
- Assets Management:

- Maintain an inventory of Macbooks, charges, connectors headsets and other assets.
- Order and restock assets as needed.
- Coordinate asset allocation for new hires and track their usage.
- Travel Management:

- Assist with travel documentation such as Invitation letter and Covering letter
- General Administrative Support:

- Updates various distribution lists.
- Support with event organization.



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