Administrative Assistant

3 days ago


Pune Maharashtra, India Xogene Services LLC Full time

**WHY XOGENE?**

At Xogene, we’re revolutionizing the future of clinical trial transparency through AI-powered solutions. Join our team of experts who are transforming how leading pharmaceutical and life sciences companies navigate regulatory compliance. If you're driven by solving complex problems in a professional environment focused on meaningful and rewarding work, we want to hear from you.

**POSITION OVERVIEW**

Xogene combines regulatory expertise with advanced technology to automate complex processes in clinical trials disclosure. Our software streamlines workflows through AI and agentic networking capabilities, improving data transformation and regulatory compliance for leading pharmaceutical and life sciences companies. We're committed to advancing technological solutions in clinical trial transparency.

As we continue to expand, we are seeking an Administrative Assistant(“Admin”) to join our dynamic team and contribute to our ongoing growth and success. The position will be responsible to provide day-to-day support in board spectrum HR and administrative functions. The Admin will lead the administrative function and will provide support to the HR department and employees regarding human resources related activities.

**KEY TASKS AND RESPONSIBILITIES**
- Oversee day-to-day office operations and ensure smooth coordination of all administrative activities.
- Provide comprehensive administrative support to the leadership team.
- Liaise with external vendors for office operational needs, including procurement of equipment and supplies.
- Manage relationships with building management and coordinate maintenance or repair services.
- Organize and manage calendars, including scheduling appointments and meetings.
- Coordinate staff travel and company events.
- Maintain and update HR records, reports, and documentation.
- Perform other ad hoc duties as required.
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Excellent verbal and written communication skills
- Competence with standard IT tools (e.g., Microsoft Office)
- Sound judgment and decision-making skills
- Strong work ethics and ability to work independently in a fast-paced environment



  • Pune, Maharashtra, India AllianceBernstein Full time

    Company Description: As a leading global investment management firm, AB fosters diverse perspectives and embraces innovation to help our clients navigate the uncertainty of capital markets. Through high-quality research and diversified investment services, we serve institutions, individuals, and private wealth clients in major markets worldwide. Our...


  • Pune, Maharashtra, India HYT Engineering Co. Pvt. Ltd Full time

    **Job description for Administration Position** **Job Title: Administrative** **Location: [Pune]** **Company name: [HYT ENGINEERING COMPANY PVT. LTD]** **About company: HYT engineering company Pvt Ltd formerly known as HYT Engineering Corporation started its operation in 1977 with manufacturing drilling machines and lathes. Since then the company has...


  • Pune, Maharashtra, India HYT Engineering Co. Pvt. Ltd Full time

    **Job Title: Administrative** **Location: [Pune]** **Company name: [HYT ENGINEERING COMPANY PVT. LTD]** **About company: HYT engineering company Pvt Ltd formerly known as HYT Engineering Corporation started its operation in 1977 with manufacturing drilling machines and lathes. Since then the company has grown into a technology driven organization which...


  • Pune, Maharashtra, India HR Speaks Full time

    **Key Responsibilities**: **Minutes of Meeting (MoM) Documentation** - Accurately take down **minutes of meetings** in real-time without missing any key discussion points. - Ensure MoMs are **well-structured, concise, and error-free**. **Calendar & Schedule Management** - Maintain and manage the calendar for senior management or assigned executives. -...


  • Pune, Maharashtra, India Walnut Child Development Clinic Full time

    Walnut Child Development Clinic in Pune is looking for a skillful and highly motivated Admin assistant for Administrative work. This position requires strong organizational, communication, and multitasking skills. The Administrative Assistant is responsible for handling routine tasks, managing office procedures, and contributing to the overall effectiveness...


  • Pune, Maharashtra, India AllianceBernstein Full time

    Company Description: As a leading global investment management firm, AB fosters diverse perspectives and embraces innovation to help our clients navigate the uncertainty of capital markets. Through high-quality research and diversified investment services, we serve institutions, individuals, and private wealth clients in major markets worldwide. Our...


  • Pune, Maharashtra, India Avalara Full time

    What You ll Do The Administrative Assistant for our Pune office will provide essential support to ensure smooth execution of executive visits leadership meetings and company events You will also serve as an extension of U S -based executive assistants delivering a seamless high-level experience visiting leaders This role is important for promoting a...


  • Pune, Maharashtra, India Michelin Full time

    Administrative Assistant KEY EXPECTED ACHIEVEMENTS **Responsibilities**: - Onboarding: - Internal Employees: - Assist in the onboarding process for new employees, including welcoming them to DOTI, coordinating orientation sessions, and ensuring a smooth transition. - Raise requests for WIFI (wherever applicable) - Update relevant information in...


  • Maharashtra, India The Bank of New York Mellon Corporation Full time

    **_Bring your ideas. Make history. - ** BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology. We are one of the world's top asset management and banking firms that manages trillions of dollars in assets, custody and/or administration. Known as the “bank of banks” - 97% of the world’s...


  • Pune, Maharashtra, India Riyansh & Co Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Company DescriptionRiyansh & Co. is a trusted provider of comprehensive support services tailored for defense and civil contracts. With a steadfast commitment to excellence and reliability, we specialize in sports utility services, office supply, manpower solutions, turnkey projects, and catering. We ensure seamless integration into critical defense and...