Administrative Assistant

What You ll Do The Administrative Assistant for our Pune office will provide essential support to ensure smooth execution of executive visits leadership meetings and company events You will also serve as an extension of U S -based executive assistants delivering a seamless high-level experience visiting leaders This role is important for promoting a culture of collaboration inclusivity and hospitality As an extension of our U S -based executive assistants the Administrative Assistant will help deliver a seamless high-quality experience for leaders and teams visiting Avalara offices in India The ideal candidate will be dynamic and with a passion for supporting people and contributing to Avalara s vibrant workplace culture You will report to the Manager Executive Assistants What Your Responsibilities Will Be Be primary contact for executives visiting India offices Coordinate company-wide events and meetings e g Grace Hopper Conference 20th Anniversary Celebration GTM Summit Company Meeting India Leadership Meeting Be main contact for the Avalara CLUB incentive program with a focus on supporting India winners Partner with the immigration team to assist with visa-related processes Support scheduling and coordination of meetings including booking conference rooms and arranging equipment Manage travel and logistics for visiting executives and teams Collaborate with U S executive assistants to provide a white glove experience for executives in India Provide administrative support for ad-hoc and projects Be backup for the receptionist ensuring front desk operations continue smoothly during absences of the Workplace Specialist What You ll Need To Be Successful 2 years of experience in an administrative or office support role Strong organizational skills with the ability to manage multiple priorities Proficiency in Microsoft Office Suite and other office management tools Comfortable working with all levels of management Experience working in a corporate environment Familiarity with office management systems This is an in-office role based in India requiring presence during standard business hours Flexibility in working hours required to support executive visits or special events LI-Onsite How We ll Take Care Of You Total Rewards In addition to a great compensation package paid time off and paid parental leave many Avalara employees are eligible for bonuses Health Wellness Benefits vary by location but generally include private medical life and disability insurance Inclusive culture and diversity Avalara strongly supports diversity equity and inclusion and is committed to integrating them into our business practices and our organizational culture We also have a total of 8 employee-run resource groups each with senior leadership and exec sponsorship What You Need To Know About Avalara We re defining the relationship between tax and tech We ve already built an industry-leading cloud compliance platform processing over 54 billion customer API calls and over 6 6 million tax returns a year Our growth is real - we re a billion dollar business - and we re not slowing down until we ve achieved our mission - to be part of every transaction in the world We re bright innovative and disruptive like the orange we love to wear It captures our quirky spirit and optimistic mindset It shows off the culture we ve designed that empowers our people to win We ve been different from day one Join us and your career will be too We re An Equal Opportunity Employer Supporting diversity and inclusion is a cornerstone of our company we don t want people to fit into our culture but to enrich it All qualified candidates will receive consideration for employment without regard to race color creed religion age gender national orientation disability sexual orientation US Veteran status or any other factor protected by law If you require any reasonable adjustments during the recruitment process please let us know