Administration Assistant

7 days ago

Dhankawadi Pune Maharashtra, India Aqua Connect Exim Private Limited Full time

Job Description:
Key Responsibilities:

- Office Administration:

- Oversee and maintain office supplies, equipment, and inventory.
- Organize and file business documents, including shipping, trade, and compliance paperwork.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
- Export-Import Documentation:

- Assist in the preparation of export and import documentation such as invoices, packing lists, bills of lading, certificates of origin, and other related documents.
- Ensure timely submission of documents to customs and relevant authorities.
- Liaise with freight forwarders, customs agents, and other logistics partners to ensure smooth shipment processes.
- Coordination with Vendors and Clients:

- Communicate with suppliers and buyers regarding shipments, orders, and delivery timelines.
- Track and manage incoming and outgoing shipments, ensuring on-time delivery.
- Provide administrative support in client communications and follow-ups.
- Data Management:

- Maintain accurate records of shipments, invoices, and payments.
- Assist in updating and maintaining the company’s CRM and trade database.
- Prepare reports on business activities, shipment statuses, and office performance.
- Compliance and Regulations:

- Stay updated with changes in export-import laws and regulations.
- Ensure all documentation complies with international trade laws and company policies.
- General Administrative Support:

- Provide support to other team members as needed.
- Assist with general HR duties such as onboarding new employees and maintaining employee records.
- Handle ad-hoc projects related to the company’s administrative functions.

Skills & Qualifications:

- Proven experience as an administrative assistant, office administrator, or in a similar role.
- Knowledge of export-import procedures and documentation is a plus.
- Strong organizational and time-management skills with attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
- Ability to work independently and as part of a team.
- Problem-solving mindset with the ability to multitask and prioritize work.
- Experience with CRM systems or accounting software is desirable.

Education & Experience:

- Bachelor’s degree in Business Administration, Commerce, or related field is preferred.
- 2+ years of experience in administrative roles, preferably within an export-import environment.

Pay: ₹15,000.00 - ₹20,000.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- Office management: 2 years (preferred)
- total work: 3 years (preferred)
- Business development: 3 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

Expected Start Date: 06/01/2025

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