Executive Assistant

5 days ago


Mumbai Maharashtra, India AllWave AV Full time

**Position**: Executive Assistant (EA)
**Location**: Vashi, Mumbai (Option for Fort office if on Western Line)
**Reports to**: Director of Operations
**Employment Type**: Full-Time

**Position Overview**

**Key Responsibilities**
- **Report Collation & CRM Updates**: Gather and prepare reports for **sales, marketing,** and **design** teams. Ensure timely updates in the CRM system.
- **Cost Analysis**: Perform **costing and analysis** for various departments and assist with financial tracking across the company.
- **Coordination & Invoicing**: Collaborate with overseas partners, handle basic invoicing for select clients, and manage basic **shipping logistics.**:

- **Calendar & Task Management**: Manage calendars, set up meetings, and respond to clients in **stressful situations** to ensure timely completion of tasks for senior leadership.
- **Special Projects**: Assist or lead special projects like **AV 9000, quality management, ESG,** and **CSR initiatives.**:

- **Presentations**: Occasionally create **PowerPoint presentations** using **AI tools** for senior leadership.
- **Sales Commission Calculations**: Assist in calculating sales commissions based on defined criteria.
- **Travel Coordination**:

- Arrange travel for senior leadership, including tracking **frequent flyer** programs, ticket costs, and related logistics.
- Provide support for personal matters such as **investments, visas,** and liaising with banks for **interest and investment calculations.**:

- **Content Creation**: Write basic articles using **ChatGPT** and create designs using **Canva** as needed.

**Skills & Qualifications**
- **Education**: Bachelors degree in Business Administration or related field.
- **Experience: Minimum**3-4 years** of experience as an Executive Assistant or in a similar role.
- **Technical Skills**: Proficient in **Microsoft Office,** especially Excel and PowerPoint. Familiarity with **CRM systems** and AI tools for presentations.
- **Communication**: Excellent written and verbal communication skills, with the ability to interact professionally with clients and senior leadership.
- **Organizational Skills**: Strong organizational and multitasking abilities, with a proactive approach to task management.
- **Problem-Solving**: Ability to handle stressful situations and resolve issues independently.
- **Flexibility**: Willingness to travel as required and handle personal tasks for senior leadership.


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