Executive Assistant

3 hours ago

Mumbai Maharashtra, India MV Outsourcing Pvt Ltd Full time

*Manufacturing Background needed*

Job Purpose

The Executive Assistant will provide high-level administrative support to executives, assisting in strategic planning, decision-making, and organizational management. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to anticipate the needs of executives.

Roles & Responsibilities

1. Executive Support:
2.Manage executives' calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare agendas, presentations, and other materials for executive meetings and engagements.
- Conduct research and gather information to support decision-making and strategic initiatives.

3. Strategic Planning:
4.Assist in the development and implementation of strategic plans and initiatives.
- Coordinate with various departments and stakeholders to gather data and insights for strategic analysis.
- Help prioritize projects and allocate resources effectively to meet strategic objectives.Monitor progress on strategic goals and provide regular updates to executives.

5. Project Management:
6.Oversee and coordinate projects on behalf of the executive team, ensuring timely completion and alignment with strategic priorities.
- Track project milestones, budgets, and deliverables, providing status reports as needed.
- Anticipate potential risks and proactively address issues to keep projects on track.

7. Communication and Liaison:
8.Serve as a liaison between executives and internal/external stakeholders, maintaining professional and diplomatic communication.
- Draft and edit correspondence, reports, and presentations on behalf of executives.
- Facilitate communication within the executive team and across departments to ensure alignment on key initiatives.

9. Confidentiality and Discretion:
10.Handle sensitive information with the utmost confidentiality and discretion.
- Maintain strict confidentiality regarding executive decisions, discussions, and proprietary information.Exercise judgment and tact in all communications and interactions..

Education and Experience
- Bachelor's degree in Business Administration, Management, or related fieldpreferred.
- Proven experience 10 years as an Executive Assistant or similar role supporting senior executives.
- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Excellent communication and interpersonal skills, both written and verbal.
- Proficiency in office productivity tools (e.g., Microsoft Office Suite, Google Workspace).Discretion and confidentiality are paramount.
- Experience in strategic planning, project management, or business analysis is aplus. Traits:

- Proactive and self-motivated with a strong sense of initiative.
- Detail-oriented with a focus on accuracy and quality.
- Flexible and adaptable to changing priorities and demands.
- Professional demeanor with the ability to interact confidently with executives and stakeholders at all levels.
- Problem-solving mindset with the ability to think critically and propose solutions.

**Job Types**: Full-time, Permanent

Pay: From ₹1,000,000.00 per year

Schedule:

- Day shift

Work Location: In person

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