Executive Assistant

6 hours ago

Mumbai Maharashtra, India The BAYA Group Full time

**Company Description**

We a small group of companies based in the UK. We offer architectural services for residential new builds, extensions, loft conversions and refurbishments to homeowners.

In addition, one of our companies undertakes its own property development for our rental portfolio, and we look to focus on growing this part of the business in future.

We are seeking a highly organised and proactive Executive Assistant to join our team. This unique position combines multiple roles including Executive Assistant, Administration Manager, Property Manager and Human Resources. If you are a multitasker with a passion for efficiency and organisation, we want to hear from you

**Key Responsibilities**
- **Executive Support**:

- Manage and maintain executives’ schedules, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle confidential information with discretion.
- Coordinate with different departments to ensure that tasks are completed on schedule
- **Office Management**:

- Oversee day-to-day office operations, including supply management and equipment maintenance.
- Create and implement office policies and procedures.
- **Personal Assistance**:

- Assist with personal tasks and errands for executives as needed.
- Coordinate personal and family appointments and schedules.
- **Property Management**:

- Oversee property maintenance and ensure all properties are well-maintained by co-ordinating with tenants and contractors, suppliers, and service providers for property-related needs.
- **Human Resources**:

- Assist with recruitment processes, including placing job adverts on Indeed and other platforms.
- Manage employee onboarding and offboarding processes.
- Maintain employee records and assist with payroll and benefits administration.
- **Administrative Tasks**:

- Develop and maintain comprehensive manuals for each task and process within the organisation.
- Set up and manage appointments and meetings.
- Preparing workflow diagrams for different departments.
- Formatting documents.
- Preparation of contracts in DocuSign.

**Qualifications**
- Proven experience as an Executive Assistant, Office Manager, or in a similar role.
- Excellent organisational and multitasking abilities.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Familiarity with property management and human resources practices.
- High level of discretion and confidentiality.

**What We Offer**
- Competitive salary and benefits package.
- A collaborative and supportive work environment.
- Opportunities for professional growth and development.

**How to Apply**

**Job Types**: Full-time, Permanent

Pay: ₹55,000.00 per month

**Benefits**:

- Work from home

Schedule:

- Monday to Friday
- UK shift

Application Question(s):
Speaking
Writing
Listening
Reading
- Do you have any experience in Human Resources? Whilst this is not essential, it will be a part of the job position. If Yes, please give details.
- Do you have any experience in Property Management? Whilst this is not essential, it will be a part of the job position. If yes, please give details.

**Education**:

- Master's (preferred)

**Experience**:

- Executive Assistant: 5 years (preferred)

**Language**:

- English (preferred)

Work Location: Remote

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