Executive Assistant

6 days ago

Hadapsar Pune Maharashtra, India Anther Human Resource Solutions Full time

Key Responsibilities
- **Schedule Management: Managing VPs calendar, including scheduling meetings, appointments, and travel arrangements.**:

- **Travel Coordination: Planning and organizing travel arrangements for the VP, including flights, accommodations, and transportation.**:

- Meeting Coordination: Preparing meeting agendas, taking minutes, and following up on action items.
- **Administrative Support: Providing general administrative support, such as preparing reports, presentations, and memos.** Project Management: Assisting with specific projects as directed by the VP.
- **Confidentiality: Maintaining strict confidentiality regarding sensitive information.** Liaison: Serving as a liaison between the VP and other stakeholders, including board members, staff, and external contacts.
- **Information Management: Researching and gathering information for the VP, as well as maintaining and organizing files and records. Prepare internal and external corporate documents for team members and industry partners. Maintain an organized filing system of paper and electronic documents**:

- Expense Reports: Preparing and managing the VP expense reports **Arrange corporate events to take place outside of the work place, such as staff appreciation events** Manage senior executives (that work with VP) travel logistics and activities, including accommodations, transportation, and meals occasionally.

Skills & Qualifications
- **Excellent written and verbal communication skills in English,** Proficiency with office productivity tools and an aptitude for learning new software and systems.
- Proficient in MS Excel, Word and Powerpoint **Strong time-management skills and an ability to organize and coordinate multiple concurrent projects**:

- Experience in overseeing budgets and expenses
- **Experience in developing internal processes and filing systems**:

- Proficiency in collaboration and delegation of duties
- **Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities** Exceptional interpersonal skills

Pay: ₹350,000.00 - ₹650,000.00 per year

Schedule:

- Day shift

**Language**:

- English (preferred)

Work Location: In person

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