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Executive Assistant to Director
2 weeks ago
An executive assistant provides high-level administrative, organizational, and strategic support to senior executives by managing their schedules, handling communications, preparing documents, coordinating travel and events, and conducting research, all while maintaining confidentiality and a professional demeanor
Key Responsibilities
- Calendar & Schedule Management:Organize and manage complex calendars for executives, including scheduling meetings, appointments, and video conferences.
- Communication Management:Act as a point of contact, handling internal and external correspondence, answering phone calls, and managing email.
- Document Preparation:Prepare, organize, and format various corporate documents, reports, and presentations.
- Travel & Event Coordination:Arrange and manage travel logistics, including flights, accommodations, and itineraries, and coordinate both internal and off-site corporate events.
- Information Management:Maintain organized filing systems and act as a gatekeeper, ensuring sensitive and confidential information is handled with discretion.
- Research & Project Support:Conduct research, compile data, and provide relevant information to support decision-making and assist with special projects.
- Office & Administrative Support:Perform various administrative tasks, such as typing, creating spreadsheets, and managing office supplies.
Essential Skills & Qualifications
- Communication:Excellent written and verbal communication skills are crucial for interacting with stakeholders at all levels.
- Organization & Time Management:The ability to manage multiple tasks, prioritize effectively, and maintain meticulous organization is vital.
- Technical Proficiency:Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar productivity platforms like Google Workspace are required.
- Discretion & Confidentiality:Proven ability to handle sensitive and confidential information with the utmost professionalism and discretion.
- Problem-Solving:Excellent problem-solving abilities to navigate challenges and adapt to changing priorities in a fast-paced environment.
- Interpersonal Skills:The ability to build and maintain strong relationships with colleagues, clients, and other partners.
- Professionalism:Upholding a high level of professionalism and acting as a reliable representative for the executive and company.
Job Type: Full-time
Pay: ₹18, ₹25,000.00 per month
Benefits:
- Paid sick time
- Paid time off
Work Location: In person
