Executive Assistant to Director

4 weeks ago

Hadapsar, India Yess InfoTech Full time

An executive assistant provides high-level administrative, organizational, and strategic support to senior executives by managing their schedules, handling communications, preparing documents, coordinating travel and events, and conducting research, all while maintaining confidentiality and a professional demeanor

Key Responsibilities

  • Calendar & Schedule Management:Organize and manage complex calendars for executives, including scheduling meetings, appointments, and video conferences.
  • Communication Management:Act as a point of contact, handling internal and external correspondence, answering phone calls, and managing email.
  • Document Preparation:Prepare, organize, and format various corporate documents, reports, and presentations.
  • Travel & Event Coordination:Arrange and manage travel logistics, including flights, accommodations, and itineraries, and coordinate both internal and off-site corporate events.
  • Information Management:Maintain organized filing systems and act as a gatekeeper, ensuring sensitive and confidential information is handled with discretion.
  • Research & Project Support:Conduct research, compile data, and provide relevant information to support decision-making and assist with special projects.
  • Office & Administrative Support:Perform various administrative tasks, such as typing, creating spreadsheets, and managing office supplies.

Essential Skills & Qualifications

  • Communication:Excellent written and verbal communication skills are crucial for interacting with stakeholders at all levels.
  • Organization & Time Management:The ability to manage multiple tasks, prioritize effectively, and maintain meticulous organization is vital.
  • Technical Proficiency:Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar productivity platforms like Google Workspace are required.
  • Discretion & Confidentiality:Proven ability to handle sensitive and confidential information with the utmost professionalism and discretion.
  • Problem-Solving:Excellent problem-solving abilities to navigate challenges and adapt to changing priorities in a fast-paced environment.
  • Interpersonal Skills:The ability to build and maintain strong relationships with colleagues, clients, and other partners.
  • Professionalism:Upholding a high level of professionalism and acting as a reliable representative for the executive and company.

Job Type: Full-time

Pay: ₹18, ₹25,000.00 per month

Benefits:

  • Paid sick time
  • Paid time off

Work Location: In person

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