Office Administrator

**About the Role**:
This multifaceted role requires meticulous attention to detail and the ability to juggle multiple priorities effectively.
**Key Responsibilities**:
**I. Office Management & Administration**:

- Workspace Management: Maintain a clean, organized, and efficient workspace, ensuring adequate supplies of office stationery and equipment. Proactively identify and address any maintenance needs. This includes overseeing the upkeep of the office building and grounds.
- Scheduling & Coordination: Coordinate and schedule meetings, appointments, and travel arrangements for staff and executives. Prepare detailed meeting agendas, distribute relevant materials, and accurately record meeting minutes for distribution. Manage the scheduling of office visits and track client meetings.
- Record Keeping & Documentation: Maintain meticulous records of important documents, contracts, client information, and other pertinent data, both electronically and physically. Implement and maintained a robust filing system for easy access and retrieval of information.
**II. Manpower Management**:

- Manpower Attendance & Leave Management: Maintain accurate records of employee attendance, and leaves (sick, vacation, etc.).
**III. Procurement & Vendor Management**:

- Procurement Planning & Execution: Develop and implement efficient procurement strategies and procedures, ensuring compliance with company policies and legal regulations. This includes sourcing goods and services, negotiating contracts, and managing purchase orders.
- Vendor Relationship Management: Build and maintain strong relationships with vendors and suppliers. Negotiate favorable pricing and terms, ensuring timely delivery and quality of goods and services. Evaluate vendor performance and identify opportunities for improvement.
- Inventory Management: Monitor office supplies and equipment inventory levels, placing timely orders to avoid shortages. Maintain accurate inventory records and track expenditures.
**IV. Financial Administration & Expense Management**:

- Petty Cash Management: Manage petty cash, ensuring accurate tracking and reconciliation of expenses.
- Expense Tracking & Reporting: Process invoices, expense reports, and other financial documents, ensuring accuracy and compliance with financial policies. Assist with budget tracking and reporting.
**V. Government & Non-Government Agency Liaison**:

- Relationship Building: Develop and maintain effective working relationships with relevant government and non-government agencies. This includes building rapport and understanding agency processes and requirements.
- Permitting & Licensing: Assist with obtaining necessary permits, licenses, and approvals from government agencies. Prepare and submit all required documentation accurately and on time.
- Communication & Coordination: Act as a primary point of contact for communication with government and non-government agencies, ensuring effective and timely information exchange. Represent the organization professionally and effectively in all interactions.
**VI. Reporting & Supervision**:

- Driver Reporting: Managing the reporting and performance of drivers.
- Office Boy Reporting: Manage the daily tasks and performance of the office boy.
**VII. Client Follow-up**: Maintain consistent follow-up with clients, ensuring client satisfaction and building strong relationships.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Work Location: In person