Office Administrator

**Job Purpose**: The Office Coordinator cum Billing Executive is responsible for overseeing the daily office operations while managing billing tasks, ensuring efficient communication, and maintaining a productive office environment. This role combines administrative duties with handling the billing process, ensuring that invoices are accurate, delivered on time, and properly recorded.

**Key Responsibilities**:

- **Office Coordination**:

- Oversee and manage day-to-day office operations.
- Coordinate office supplies, equipment, and maintenance.
- Maintain office files, records, and other administrative systems to ensure organization.
- Handle scheduling of meetings, appointments, and travel arrangements for management and staff.
- Ensure a clean and organized office environment.
- **Billing and Invoicing**:

- Prepare, review, and send invoices to clients or customers.
- Ensure all billing details are accurate and up-to-date, including customer information, pricing, and payment terms.
- Track payments and follow up with clients for overdue or outstanding payments.
- Maintain billing records and logs for future reference and auditing purposes.
- Reconcile accounts and resolve any billing discrepancies.
- **Customer Support and Communication**:

- Serve as the point of contact for client inquiries related to billing, payments, or administrative matters.
- Respond to queries from customers regarding their invoices or payments in a timely and professional manner.
- Provide support for client meetings, presentations, or product demonstrations, when required.
- **Financial and Administrative Reporting**:

- Assist in preparing and maintaining accurate financial records and reports related to billing.
- Collaborate with the accounting or finance team for account reconciliation, tax filings, and financial audits.
- Assist with budgeting and expense management by tracking office-related expenses and other financial data.
- **Data Entry and Record Keeping**:

- Input and update client and billing data into the company's database or billing system.
- Maintain accurate and organized records of all office and financial transactions.
- Assist with filing and archiving documents as needed for easy retrieval.
- **Compliance and Documentation**:

- Ensure compliance with company policies and local regulations related to billing, invoicing, and office management.
- Maintain and update client contracts, agreements, and service records.
- Prepare and submit reports related to billing, office operations, or other departmental needs.
- **Team Coordination**:

- Assist with coordinating internal staff and departments to ensure smooth workflow.
- Provide support to the HR team, such as maintaining attendance records or coordinating employee onboarding.
- Assist with project management tasks when needed.

**Qualifications and Skills**:

- **Educational Qualification**: Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
- **Experience**: 2+ years of experience in office coordination and billing/invoicing roles.
- **Skills**:

- Proficiency in billing software, accounting tools, and MS Office (especially Excel).
- Excellent organizational and multitasking abilities.
- Strong communication skills (both verbal and written).
- Ability to handle confidential information and manage client relationships professionally.
- Keen attention to detail and accuracy in billing and record-keeping.

**Other Desirable Traits**:

- Problem-solving and time management skills.
- Ability to work independently and as part of a team.
- Strong customer service orientation.

Regards

Reenu Tiwari

7065044020

Pay: ₹8,813.83 - ₹12,000.00 per month

Schedule:

- Day shift

Work Location: In person