Administration Executive

**Key Responsibilities**:
**Administrative Responsibilities**:

- **Customer Service & Communication**:

- Serve as the primary point of contact for tenants, clients, vendors, and external stakeholders.
- Maintain positive relationships with tenants, government officials, contractors, and vendors.
- **Office Management & Documentation**:

- Maintain accurate and up-to-date administrative files, records, and documents for real estate transactions, facility management, and government correspondence.
- Prepare reports, memos, and other documents related to facility operations, real estate management, and regulatory matters.
- Ensure compliance with company policies and legal regulations in all administrative tasks.
- **Scheduling & Calendar Management**:

- Manage scheduling for property showings, tenant meetings, facility inspections, and meetings with local government representatives.
- Coordinate appointments for lease renewals, contract signings, and government-related processes.

**Real Estate Responsibilities**:

- **Leasing & Tenant Relations**:

- Assist with leasing processes including property showings, lease negotiations, and lease signings.
- Respond to tenant inquiries regarding rental terms, property features, availability, and other real estate matters.
- Address tenant concerns, resolve issues promptly, and maintain positive tenant relations.
- **Lease Administration & Documentation**:

- Prepare and manage lease agreements, renewals, and terminations.
- Ensure that lease terms comply with local laws, property regulations, and company policies.
- Maintain accurate records of tenant information, lease dates, and payment histories.
- **Property Market Research & Marketing**:

- Conduct market research to stay updated on current real estate trends, rental rates, and competitive pricing.
- Assist with property listing creation and ensure proper online presence across various real estate platforms.
- Help develop marketing materials (flyers, social media posts) to attract prospective tenants.

**Facility Management Responsibilities**:

- **Building Operations & Maintenance**:

- Oversee the day-to-day operations of the facilities, ensuring safety, cleanliness, and proper functioning of all systems (e.g., HVAC, plumbing, electrical).
- Schedule and coordinate regular maintenance, repairs, and inspections.
- Work closely with maintenance teams and contractors to address building-related issues.
- **Vendor & Contractor Coordination**:

- Manage relationships with vendors and contractors providing services such as cleaning, landscaping, security, and facility repairs.
- Ensure all vendor contracts are up to date and that vendors meet service level agreements (SLAs).
- Track vendor performance and resolve any disputes or performance issues.
- **Health & Safety Compliance**:

- Ensure all facilities are in compliance with health and safety regulations, including fire safety, emergency preparedness, and cleanliness standards.
- Conduct regular safety checks and inspections to identify hazards or maintenance needs.
- Oversee emergency evacuation drills and ensure proper safety equipment is in place.

**Local Government Liaison Responsibilities**:

- **Government Relations & Communication**:

- Act as the primary point of contact between the company and local government authorities (e.g., city, county, zoning boards, public safety).
- Maintain strong relationships with local government representatives, agencies, and regulatory bodies.
- Ensure the company is informed about relevant regulations, codes, and laws that affect real estate, property management, and facility operations.
- **Permit and Licensing Management**:

- Coordinate with local authorities to obtain necessary permits, licenses, and approvals for real estate transactions, renovations, or facility-related activities.
- Ensure compliance with zoning regulations, land use policies, and building codes.
- **Regulatory Compliance & Reporting**:

- Monitor and ensure compliance with local government regulations regarding property management, building codes, and safety standards.
- Maintain up-to-date knowledge of any new or changing local government policies that may affect operations.
- Prepare and submit reports or documents required by local government agencies (e.g., inspections, environmental compliance, taxes).
- **Community Engagement & Advocacy**:

- Represent the company in local government meetings, public hearings, and community events.
- Advocate for the company’s interests in meetings with government officials, ensuring that city policies and regulations support the company’s operations.
- Collaborate with local government to implement community development or improvement projects.

Pay: ₹600,000.00 - ₹800,000.00 per year

Schedule:

- Day shift

**Experience**:

- Administration: 3 years (preferred)

**Location**:

- Powai, Mumbai, Maharashtra (preferred)

Work Location: In person