Front Office Executive

6 hours ago

Navi Mumbai, India Pioneer Management Consultant Full time

**Employment Type**: Permanent

**Key Skills**: front office, Travel Management, administration ,HR Support

**Location**: Navi Mumbai

**Functions**: Facility Management

**Detail Job Profile**:
**About Client: Waste Water Treatment Company**

**Position**:Front Office Executive

**Location**:Navi Mumbai

**Reporting to**:Senior Manager-HR

**Criteria**:Any Graduate with 2+ Years of experience in the front office, Travel Management, administration

**Job Objective**:
To manage the front desk operations, handle inquiries, and provide administrative support to various departments.

**Job Responsibility**:
**Reception and Welcome**:

- Greet and welcome visitors in a professional and friendly manner.
- Manage incoming calls and direct them to the appropriate person or department.
- Maintain a neat and organized reception area.

**Visitor Coordination**:

- Register visitors entries.
- Ensure that visitors are appropriately informed and directed.
- Manage the issuance of visitor badges.

**Communication**:

- Provide information to callers and visitors, and address inquiries promptly.

**Administrative Support**:

- Scheduling of directors official meetings.
- Assist in various administrative tasks, such as data entry, filing, and document preparation.
- Coordinate with other departments to ensure smooth office operations.
- Coordination Support to HR Department, Accounts & IT Department.

**Appointment Scheduling**:

- Schedule appointments and maintain calendars for meeting rooms.
- Coordinate meeting logistics, including catering and equipment setup.

**Mail and Courier Handling**:

- Receive and distribute mail and packages.
- Arrange for courier services as needed.

**Maintain Records**:

- Keep records of visitors and calls for reference.
- Maintain an updated contact list of employees and external contacts.

**Travel Arrangement**:

- Employee’s ticket booking air ticket, hotel bookings and visa documentation for overseas visit of director and employee.
- Tracking of Employee Birthday list and sending greeting cards and arranging gifts if any.

**Vendor Management**:

- Coordinate with vendors for office supplies and other services.
- Keep track of inventory and order supplies as needed.

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