Front Office Executive- Contractual

11 hours ago

Navi Mumbai, India Array Job Solutions Full time

Position Summary

We are looking for a dynamic and professional Front Office Executive who will be the first point of contact for employees, guests, and visitors. The role will not only manage front desk operations but also extend to facility management and vendor coordination to ensure smooth day-to-day functioning of the office.

Front Office Management

  • Greet, welcome, and assist visitors/guests in a professional manner.
  • Handle incoming calls, emails, and correspondence efficiently.
  • Manage meeting room bookings, visitor passes, and related arrangements.
  • Maintain records of visitors and ensure adherence to security protocols.

Facility Management

  • Ensure upkeep and maintenance of office premises, reception area, meeting rooms, and common spaces.
  • Coordinate with housekeeping, pantry staff, and security teams for daily operations.
  • Raise and track maintenance/service requests for office infrastructure and assets.
  • Monitor office supplies (stationery, pantry items, etc.) and ensure timely replenishment.

Vendor Management

  • Liaise with vendors for facility-related services (housekeeping, pantry, courier, etc.).
  • Coordinate with vendors for timely delivery, quality of service, and issue resolution.
  • Assist in vendor evaluation, invoice verification, and payment follow-ups.

Administrative Support

  • Support in organizing internal events, meetings, and employee engagement activities.
  • Assist HR/Admin team with travel desk, courier management, and other office operations.
  • Maintain MIS reports related to front office, facility, and vendor services.

Key Skills & Competencies

  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Problem-solving and coordination skills.
  • Customer service orientation and professional demeanor.

Qualifications & Experience

  • Graduate in any discipline.
  • 25 years of experience in front office, facilities, or administration roles.
  • Prior exposure to vendor and facility management will be preferred.

Note : This is contractual base .

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