Personal Assistant to CEO

1 week ago

Mohali Punjab, India Innovative Incentives Rewards Pvt. Ltd Full time

**Role Overview**

This role goes beyond traditional administrative work. It calls for someone who can anticipate needs, handle multiple priorities with grace, and maintain a high level of discretion and professionalism. If you thrive in a fast-paced environment, enjoy being part of diverse events and activities, and take pride in ensuring everything runs smoothly, this position offers an exciting opportunity to work closely with visionary leaders.

**Key Responsibilities**
- Manage daily calendars, appointments, travel plans, and reminders with precision and foresight.
- Coordinate with internal teams, vendors, and service providers for seamless daily operations.
- Assist the Directors during meetings, conferences, events, and off-site engagements.
- Participate actively in organizational events, networking activities, and external engagements as required.
- Prepare reports, presentations, and meeting notes, and ensure timely documentation.
- Oversee arrangements for guests, meetings, and hospitality with warmth and attention to detail.
- Handle practical and logístical aspects, including errands, deliveries, scheduling appointments, and coordinating travel or event details as required.
- Maintain an organized workspace and take initiative to manage smaller yet meaningful tasks that make each day more productive and comfortable.
- Be hands-on, adaptable, and ready to step in for ad-hoc or time-sensitive requirements, especially during events or travel.

**What We’re Looking For**
- Energetic, enthusiastic, and service-oriented individual with a positive outlook.
- Presentable and confident, with excellent communication and interpersonal skills.
- Tech-savvy, organized, and proactive in managing responsibilities.
- High emotional intelligence, discretion, and reliability.
- Flair for outdoor engagements, events, and people interactions.
- Flexible and adaptable to erratic or changing schedules, with a can-do attitude.
- Prior experience in a similar role or supporting senior leadership is an advantage.

**You’ll Thrive in This Role If You Are**:

- A natural problem-solver who anticipates needs before they arise.
- Detail-oriented yet able to manage shifting priorities with ease.
- Proactive and self-driven, with a strong sense of ownership.
- Comfortable in dynamic environments with varying routines and locations.
- Calm, composed, and dependable even in high-pressure situations.
- Someone who values discretion, trust, and professionalism in every interaction.

Pay: ₹400,000.00 - ₹600,000.00 per year

**Benefits**:

- Health insurance
- Leave encashment

Ability to commute/relocate:

- Mohali, Punjab: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Just checking—did you get a chance to read the job description carefully?

**Location**:

- Mohali, Punjab (required)

Willingness to travel:

- 50% (required)

Work Location: In person

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