Ea to Md

5 days ago

Mohali Punjab, India HTIS Telecom Pvt Ltd Full time

We have an opening for **#EXECUTIVE ASSISTANT to MD** at **HTIS Mohali** Branch.

**Key Responsibilities:

- **

**Calendar Management**: Maintain and manage the CEO’s schedule, including scheduling appointments, meetings, conferences, and travel arrangements.
**Meeting Coordination**: Prepare agendas, materials, and minutes for executive meetings. Follow up on action items and ensure timely execution of decisions.
Travel Arrangements: Plan and coordinate domestic and international travel, including booking flights, accommodations, and transportation. Prepare detailed itineraries and travel briefs.
**Project Management**: Assist the CEO with the execution of special projects, including tracking progress, ensuring deadlines are met, and coordinating with various departments.
Document Management: Organize and maintain files, records, and documents, both electronic and physical. Ensure data accuracy and confidentiality.
**Relationship Management**: Build and maintain relationships with key stakeholders, clients, and partners. Facilitate communication between the CEO and other executives, employees, and external partners.
**Event Planning**: Assist in planning and coordinating events, conferences, and team off-sites, ensuring logistics and details are flawlessly executed.
Problem-Solving: Anticipate the CEO's needs and proactively manage issues before they arise.

**Qualifications**:
**Education**: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
**Technical Skills**: Proficient in Microsoft Office Suite (SharePoint, Word, **Advance Excel**, PowerPoint, Outlook, MS Teams/Google Meet etc). Experience with scheduling software and project management tools is a plus, **Six-sigma** will be Added Advantage.
**Communication Skills**: Excellent verbal and written communication skills. Ability to draft high-quality correspondence and presentations. Must be proactive.
**Time Management**: Exceptional organizational skills with a keen attention to detail. Ability to prioritize tasks and manage multiple projects simultaneously.
**Confidentiality**: Must handle sensitive information with the utmost discretion.
**Interpersonal Skills**: Strong interpersonal skills with the ability to build relationships across all levels of the organization.

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Life insurance
- Provident Fund

**Language**:

- English (preferred)

Work Location: In person

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