Executive Assistant to CEO

2 weeks ago

Bengaluru, India Rootbridge Services Private Limited Full time

**ABOUT THE ROLE**

The position will report to the CEO. He/she will be an important single point of contact with internal and external stakeholders for various purposes. The role is a multi-disciplinary and a complex one, that requires highly advanced communication and interpersonal skills capable of maintaining strong relationships. The position holder will require
- strong organisational and multi-tasking skills; excellent analytical and problem-solving abilities.

**KEY RESPONSIBILITIES**:
1. Preparation for the CEO meetings with Board, Clients, Investors, Leadership team and staff
- Research and prepare select reports and materials.
- Provide timely, well-organized background information for calls and meetings.
- Confirm that attendees will be present and complete preparatory work, such as agendas and committee reports.

2. Calendar Management
- Track the CEO’s commitments, goals, projects, tasks and deadlines.
- Ensure that the tasks are effectively delegated, reprioritized, or addressed, navigating conflicting demands and time pressure.
- Maintain the CEO’s calendar; ensure his time is allocated to the highest priorities.
- Attend select meetings, take notes, capture action items, and ensure follow through.
- Handle select matters expeditiously and proactively; follow-through to successful completion.
- Anticipate and address problems.

3. Represent the CEO in internal and external communications.
- Provide a bridge for smooth communication between the CEO’s office and Board members, clients, staff, and others.
- Ensure that all stakeholders feel good about their interactions with you and the office of the CEO.
- Draft and edit correspondence that is often sensitive and confidential.

4. Travel arrangements
- Arrange complex and detailed travel plans, itineraries, and agendas
- Prepare expense reports

5. Flexibility
- Able to be flexible with hours and accessibility.

6. Perform any other duties as and when requested

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