Executive Assistant to CEO

**Executive Assistant** About Company: - Semco Infratech, a subsidiary of the Semco group, is seeking talented individuals to join its team. We are currently leading the lithium-ion battery testing machines domain but are on the way to expanding into battery manufacturing and other emerging sectors such as energy storage. The opportunity never gives a second call and a focus on innovation and growth, Semco Infratech offers a dynamic and rewarding environment for individuals looking to make a meaningful impact in the renewable energy industry. In preparation for the interview, please ensure you bring copies of your resume and any other pertinent documents. Be ready to discuss your skills and experiences in more depth. We will also provide insights into the position, our organizational culture, and address any questions you may have. **Position Title: Executive Assistant to CEO** **Department: Executive Office** **Location: [Delhi]** **Reports to: CEO** *** **Job Summary**: We are seeking a highly organized and proactive Executive Assistant to support the CEO in be responsible for managing the CEO’s communications, calendar, business presentations, confidential documents, travel arrangements, and network database. You will also assist in strategic analysis and growth initiatives, ensuring that the CEO is fully supported in their role. **Key Responsibilities**: **1. Strategic Support**: Assist the CEO in identifying key business drivers and opportunities for expansion and growth. Analyze market trends, competitive landscapes, and performance metrics to support strategic decision-making. Provide regular reports and dashboards summarizing financials, sales, and operational data. Prepare detailed presentations for internal and external meetings (board meetings, client meetings, etc.). 2. Communication Management: appropriate responses. professionalism. confidentiality. 3. Calendar & Event Management: Manage the CEO’s calendar, scheduling meetings, events, and appointments. Send timely reminders for upcoming meetings and events, ensuring the CEO is fully prepared with necessary documents and guidelines. Coordinate with associates and partners to schedule meetings, inform them of the CEO's availability, and share relevant meeting agendas. Maintain a record of both past and forthcoming events attended by the CEO and track key follow - ups. 4. Travel Coordination: Plan and organize travel itineraries, including booking tickets, hotel accommodations, and ground transportation. Maintain a detailed travel kit with essential documents, contact information, and meeting schedules for each trip. Coordinate logistics for domestic and international travel, ensuring all arrangements align with the CEO’s schedule. 5. Document & Data Management: Maintain and structure a comprehensive database of the CEO’s professional network, categorizing contacts by priority and relevance. Organize, store, and maintain the CEO’s documents in a secure and structured manner, ensuring easy retrieval and access. for the CEO. Ensure all documents are handled with utmost confidentiality and seek CEO’s approval before any documents are discarded. 6. Meeting Coordination: Schedule and coordinate meetings with internal teams and external partners, ensuring that all logistics are handled efficiently. Prepare detailed agendas for meetings, capture minutes of meetings (MoM), and share them with relevant stakeholders post-meeting. Follow up on action items and deadlines as discussed in meetings to ensure timely completion. 7. Confidentiality & Compliance: Ensure complete confidentiality and discretion in all communications, data management, and meetings. Safeguard sensitive information and adhere to compliance protocols for handling confidential data. **Skills & Qualifications**: Education: Any Graduate (preferred). **Experience: 5+ years of experience** as an Executive Assistant, ideally supporting a C-suite executive. **Technical Skills**: Proficiency in MS Office Suite (Excel, PowerPoint, Word). Experience with project management and CRM software. Analytical Skills: Strong analytical ability to interpret financial, market, and performance data. Ability to create compelling business presentations and reports. Communication Skills: Excellent written and verbal communication. Organizational Skills: Outstanding organizational skills with a high attention to detail. Ability to prioritize and manage multiple tasks simultaneously. Confidentiality: Demonstrated ability to handle sensitive and confidential information with discretion. Key Attributes: Proactive, self-motivated, and able to work independently. Strong interpersonal skills with the ability to liaise with internal and external stakeholders. Excellent time management skills and the ability to prioritize workload under pressure. High level of professionalism and discretion at all times. Pay: ₹25,000.