Executive Assistant to CEO

3 days ago

Delhi Delhi, India Super Scholar Full time

**Overview**: The Executive Assistant to the CEO plays a pivotal role in ensuring the efficient functioning of the executive's office. This position demands a high level of professionalism and discretion, as you will manage sensitive information and serve as the first point of contact for both internal and external stakeholders. The Executive Assistant is entrusted with coordinating various administrative tasks, scheduling meetings, and ensuring that the CEO is well-prepared for engagements. This role is not only crucial for maintaining seamless operations but also for enhancing communication flow across departments and with external partners. You will be instrumental in supporting the CEO's strategic initiatives and will need to demonstrate a thorough understanding of the business objectives to align administrative duties accordingly. Your ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment will be key to the organization's success.

**Key Responsibilities**:

- Manage the CEO’s calendar and schedule appointments efficiently.
- Organize and prioritize urgent tasks for the CEO.
- Prepare and edit correspondence, reports, and presentations.
- Serve as a liaison between the CEO and other departments.
- Coordinate travel arrangements, including itineraries and accommodations.
- Plan and execute meetings, ensuring necessary materials are available.
- Handle confidential information with utmost discretion.
- Review and manage incoming communications on behalf of the CEO.
- Assist in the preparation of board meeting agendas and minutes.
- Monitor project timelines and follow up on pending matters.
- Facilitate communication and outreach with internal and external stakeholders.
- Conduct research and compile reports as required.
- Provide administrative support for special projects and initiatives.
- Track and manage expenses and budgetary records.
- Implement and improve office procedures to increase efficiency.
- Represent the CEO at meetings or events as needed.

**Required Qualifications**:

- Bachelor's degree in Business Administration or related field.
- Minimum of 5 years of experience in an executive support role.
- Proven experience managing complex calendars and travel arrangements.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Exceptional verbal and written communication skills.
- Ability to maintain confidentiality and manage sensitive information.
- Strong organizational and multitasking abilities.
- Experience in project management is a plus.
- Knowledge of office management systems and procedures.
- Ability to adapt to changing priorities and work under pressure.
- Excellent problem-solving and decision-making skills.
- Demonstrated ability to work independently and take initiative.
- Strong attention to detail and accuracy.
- Familiarity with corporate governance and board meeting processes.
- A proactive approach to identifying and addressing challenges.
- Flexibility to work outside regular office hours when required.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹45,000.00 per month

Schedule:

- Fixed shift

Application Question(s):

- Your current salary?
- Are you comfortable with Vasant Vihar location in Delhi?

Work Location: In person

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