Asst Document Controller

5 days ago

Chennai Tamil Nadu, India Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about or purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:
This is a mixed-use project in Chennai.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

- Safety first - Going home safe and well
- Client focus -Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - for our people to excel.

The assistant document controller provides accurate and timely administration and information management by coordinating and organising the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by project, design teams/consultants and subcontractors on a project/s.

You’ll be responsible for:

- Ensures information is managed in accordance with Mace procedures and the procedures for the system in use.
- Manages the onboarding of Mace staff and external parties to the project system.
- System management ensures all new documents arriving on the system are quality checked as per standard procedures.
- System management, creates, manages and updates distribution groups to ensure information flows to the correct organisations.
- Maintains the project work package matrix and assign documents accordingly.
- Porcesses in-app reports as required by the project team.
- Administers user access and permissions for the project system.
- Ensures key processes such as the Request For Informatioin (RFI) process are working in accordance with the procedures.
- Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

- Bachelor's degree in a relevant field.
- Experience in electronic document management of projects of similar nature.
- Experience in compiling and managing document repository and auditing.

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