Administration Officer

**Job Title: Admin and Transport In-Charge**

**Department**: Administration
**Location**: Chrysalis High

**Job Purpose**:
To oversee the school’s day-to-day administrative operations and ensure the safe, efficient, and smooth functioning of transport services, facility management, vendor coordination, and general support services, thereby creating a safe and organized environment for students, staff, and visitors.

**Key Responsibilities**:
**1. School Administration**:

- Manage daily administrative operations, ensuring proper functioning of all school facilities.
- Supervise cleanliness, maintenance, and hygiene across school premises including classrooms, corridors, restrooms, staff rooms, cafeteria, and reception.
- Monitor and control inventory of office stationery, housekeeping materials, and pantry supplies.
- Handle petty cash and maintain records for administrative expenses.
- Oversee courier dispatch and record-keeping.
- Maintain updated contact lists for staff, vendors, and emergency services.

**2. Transportation Management**:

- Plan and monitor student transport operations including bus routing, scheduling, and GPS/CCTV tracking.
- Ensure safety protocols are followed during student pick-up and drop-off.
- Coordinate with drivers, bus attendants (maids), and parents to address any transport-related concerns.
- Maintain fuel logs, bus maintenance records, and ensure timely servicing of school vehicles.
- Conduct route reiki and suggest optimizations for efficiency and safety.

**3. Infrastructure & Facility Management**:

- Oversee repair and maintenance of school infrastructure including classrooms, electrical systems, plumbing, air conditioning, and fire alarms.
- Liaise with external vendors and contractors for timely facility-related services and AMC renewals.
- Conduct regular facility audits and ensure timely resolution of issues.
- Ensure availability and upkeep of essential utilities like water, power, and internet.

**4. Safety, Security & Compliance**:

- Maintain visitor records and ensure campus access protocols are followed.
- Oversee police verification of all staff including drivers, housekeeping, and support staff.
- Ensure all safety measures are in place including fire extinguishers, alarms, and emergency response protocols.
- Coordinate with security guards for gate management and student safety.

**5. Vendor & Contract Management**:

- Identify, evaluate, and manage vendors for facility services, supplies, maintenance, and transportation.
- Ensure timely procurement and cost-effective vendor management.
- Process purchase requests (PRs), maintain service logs, and ensure timely payment processing in coordination with accounts.
- Maintain and renew contracts and AMCs for equipment like laptops, printers, and air conditioners.

**6. Event & Activity Support**:

- Assist in logístical planning and execution of school events, celebrations, and extracurricular activities.
- Arrange for materials shifting, food/snack coordination, and transport planning during events.
- Support budgeting and resource planning for school functions.

**7. Housekeeping and Pantry Oversight**:

- Supervise the housekeeping team to maintain cleanliness and hygiene across school areas.
- Monitor pantry operations including daily tea/coffee services and refreshment arrangements.
- Ensure timely replenishment of housekeeping and pantry supplies.

**Skills and Qualifications**:

- Graduate in Administration, Facility Management, or a related field (preferred).
- 4-8 years of experience in school or institutional administration.
- Strong understanding of school safety norms and child-friendly practices.
- Excellent organizational, communication, and coordination skills.
- Ability to manage multiple vendors, prioritize tasks, and work under pressure.
- Familiarity with school transport operations and compliance is a plus.

Pay: From ₹30,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Work Location: In person