Personal Executive Office Administrator

2 days ago


Mohali, India Web Forte Technologies Pvt. Ltd. Full time

**Key Responsibilities**:

- **Calendar Management**: Efficiently manage and maintain the Executive Team's calendar, including scheduling appointments, meetings, and events.
- **Administrative Support**: Perform various administrative tasks including document preparation, form filling, and report generation.
- **Meeting Coordination**: Organize and coordinate all aspects of meetings, including venue arrangements, technology setups, and documentation preparation.
- **Travel Arrangements**: Plan and organize travel itineraries, including flights, accommodations, and ground transportation.
- **Personal Tasks**: Assist with personal tasks and errands for the executive team as needed, ensuring a good balance between professional and personal commitments.
- **Office Management**: Oversee the day-to-day operations of the office, including supplies management, equipment maintenance or replacement, and liaising with various service providers.
- **Confidentiality**: Maintain a high level of confidentiality in handling sensitive information and documents.
- **Project Assistance**: Support the executive teams with project management, including tracking deadlines, coordinating with team members, and ensuring progress on key initiatives.
- **Event Planning**: Assist in planning and executing corporate events, meetings, and employee engagement activities.
- **Driving Responsibilities**: Drive the executive team to various locations for meetings, events, and other work or personal related tasks. This includes maintaining a high level of punctuality and ensuring vehicle maintenance and safety.

**Qualifications & Education**:

- A bachelor's degree in any field is acceptable.
- At Least 1 year's experience in administrative services or related fields.
- Additional education, certifications, or experience is advantageous.
- Good verbal and written communication skills.
- A proactive, organized approach to multitasking.
- Strong leadership and interpersonal skills.
- Proficient in Microsoft Office and other productivity tools.
- Strong organizational and time-management skills.
- Knowledge of upkeep daily operations of an IT office.
- Ability to drive various types of vehicles and navigate different routes efficiently.

**NOTE** - An applicant must be a licensed driver.

**Job Types**: Full-time, Permanent

**Salary**: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Flexible schedule

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Industrial Area, Mohali (Near Videocon): Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person



  • Mohali, India Vashist Consultancy Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities**: - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to...

  • Personal Assistant

    4 days ago


    Mohali, India Tech Pumpkin Inc. Full time

    We are seeking a highly organized and proactive individual to fill the role of Personal office and field work, handling requests from various stakeholders, and managing administrative duties. **Responsibilities**: Office and Field Work: - Execute assigned tasks both within the office and in the field as required. - Handle any requests or errands that...

  • Office Administrator

    7 hours ago


    Mohali, Punjab, India Innovative Incentives Rewards Pvt. Ltd Full time

    **About the Role** We’re looking for a polished, resourceful, and energetic professional to take charge of **office administration and HR operations support** at our growing workplace. This is not your average back-office role — you’ll be the anchor who ensures everything runs like clockwork, from seamless onboarding and communication to vendor...


  • Mohali, Punjab, India BeeSolver Technology Full time

    **Job brief -** We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities -** - Conduct/ Supervise ISO related activities wiz - Vendor Agreements, registration, Quotations for procurements for office, ISO related filings, reports,...


  • Mohali, Punjab, India alpine interiors Full time

    OFFICE ADMINISTRATOR REPORTING DIRECTLY TO OWNER. WITH **GOOD FOLLOW UP SKILLS** AND WORKING KNOWLEDGE OF MICROSOFT OFFICE AND GOOGLE SHEETS. SHOULD BE ABLE TO SPEAK BASIC ENGLISH **Job Type**: Permanent Pay: ₹9,746.04 - ₹20,000.00 per month Schedule: - Day shift **Experience**: - Microsoft Office: 1 year (preferred) - total work: 1 year...

  • Office Administrator

    7 hours ago


    Mohali, Punjab, India Deep Aviation Private Limited Full time

    **Scheduling and Coordination**:Managing calendars, scheduling appointments, booking meeting rooms, and coordinating travel arrangements. - **Record Keeping and Filing**:Maintaining both physical and digital files, updating databases, and ensuring information is organized and accessible. - **Office Supplies and Equipment**:Ordering and managing office...


  • Mohali, India Narayana e-Techno School Full time

    Narayana e Techno School, Mohali requires Trained and experienced Administrator officer who can join immediately. 1.Payroll, Pf, Esic, ECR File, Challan Payments. 2. Recruitment Of Teaching And Non Teaching Staff Using Different Job Portals (Naukri, Monster, Shine), Social Networking Site, Personal References And Many More. 3. HR-Generalist(Scheduling...


  • Mohali, Punjab, India Digimedicus Full time

    **Location**: Mohali, Punjab (On-site) **Shift Timing**: 8:30 PM - 5:30 AM IST (Monday to Friday) **Reports To**: Senior Management / U.S. Executive Team **Employment Type**: Full-time (In-Office Night Shift) **Job Summary**: **Key Responsibilities**: - Manage executive calendars, schedule meetings across time zones, and coordinate with U.S.based teams and...

  • Personal Assistant

    2 days ago


    Mohali, India LBM SOLUTIONS, Mohali Full time

    We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. **Responsibilities**: - Reporting to senior management and performing secretarial and administrative duties. - Typing, formatting, and editing reports, documents, and presentations. - Entering data, maintaining...


  • Mohali, Punjab, India Fuzion Public Relations Pvt. Ltd. Full time

    **Responsibilities**: - Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints - Ensure the smooth and adequate flow of information within the company to facilitate other business operations. - Monitor costs and expenses to assist in budget preparation. - Oversee facilities services, maintenance...