Assistant Executive

Qualifications and Experience

∙Colle handwritten and electronic, prioritizing and resolving related conflicts and competing demands, proactively

scheduling important meetings with internal and external individuals, Level Executives.

∙Strong organizational skills including the ability to manage calendars and effectively maintain records and files.

∙Experience in organizing meetings, preparing and monitoring budgets, assisting with travel and hotel

accommodations, and providing general office operations support.

∙Demonstrated ability to achieve high-performance goals in a complex and fast-paced environment.

∙Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships

with stakeholders, including staff, board members, external partners, and donors.

∙Highly resourceful team player with the ability to also be extremely effective independently.

∙Demonstrated proactive approaches to problem-solving with strong decision-making capability.

∙Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and

demonstrate the highest level of customer/client service and response.

∙Expert level is written and verbal communications.

∙Proficiency in grammar, spelling, and proofreading.

∙Working knowledge of telephone systems and standard office equipment such as fax machines and photocopiers.

∙Strong computer skills including proficiency in Microsoft Office programs; Word, Excel, PowerPoint, and Outlook.

Key Responsibilities and Deliverables:
∙Responsible for scheduling and managing the calendar, prioritizing and resolving related conflicts and competing

demands, proactively scheduling important meetings with internal and external individuals, and maintaining an

organized office.

∙Organizes and coordinates international/domestic travel and related requirements to include: travel authorizations,

flight tickets, hotel bookings, visas, airport transfers, and expense reports. Ensures that all travel arrangements comply

with USAID regulations and Pathfinder procedures.

∙Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling

logistics, such as conference registrations, room reservations (internal and external), and local travel.

∙Works closely with the Finance Head on special projects and Audit and Finance & Investment Committee activities.

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∙Proofreads, answers, and composes routine handwritten and electronic correspondence, including donor and board

communications and other partner-related materials; prepares selective summaries and any follow-up actions for the

Finance Head.

∙Supports and coordinates Audit and Finance & Investment Committee meeting arrangements including

teleconferences and minute taking as required.

∙Coordinates, plans, and organizes small-to large-scale meetings.

∙Performs general clerical duties including but are not limited to; transcribing dictation, scanning, copying, faxing, filing,

and data entry. Collects and opens mail addressed to the Finance/Accounting; forwards correspondence to

appropriate staff for action.

∙Completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for

payment, consultancy agreements, etc.

∙Undertakes special assignments/projects on a wide variety of issues as requested by the senior members and Finance

Director.

∙Contributes to the excellent reputation of the office through professional, friendly, and respectful interactions

internally and externally.

∙Performs other duties as required and/or assigned.

**Job Types**: Full-time, Regular / Permanent

**Salary**: Up to ₹25,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Dadar, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

**Speak with the employer**

+91 08249532466