Executive Assistant to Director

4 days ago

Dadar Mumbai Maharashtra, India Access Architects Full time ₹ 3,00,000 - ₹ 6,00,000 per year

Position: Executive Assistant (Legal).

Location: Dadar.

Role Overview:

We are seeking an experienced Executive Assistant with a legal background to provide high-level administrative and legal support to the Director. The ideal candidate will have at least 5 years of experience, preferably in the architectural or construction industry, and be able to manage administrative tasks while handling legal documentation and compliance.

Key Roles & Responsibilities:

Administrative & Coordination:

  • Calendar & Schedule Management: Oversee the Director's calendar by scheduling meetings, appointments, and coordinating travel arrangements.
  • Correspondence Management: Manage all incoming and outgoing communications, including emails, phone calls, and letters.
  • Document Preparation & Organization: Prepare, review, and organize reports, presentations, and other documents for meetings and projects.
  • Project Support: Assist in tracking project timelines, deadlines, and deliverables, ensuring effective coordination between teams.
  • Meeting Coordination: Organize internal and external meetings, prepare agendas, and take minutes.
  • Client & Vendor Liaison: Act as the primary point of contact for clients, vendors, and contractors, ensuring timely communication and follow-ups.
  • Event Coordination: Support the planning and organization of company events, client visits, and other special gatherings.
  • Office Management: Oversee daily office operations, including supply orders, maintaining office organization, and providing administrative support.
  • Confidentiality & Discretion: Handle sensitive information with the highest level of discretion and professionalism.

Legal & Compliance Support:

  • Draft, review, and organize legal documents, NDAs, and contracts.
  • Liaise with legal counsel, vendors, and clients to ensure contractual compliance.
  • Maintain records of statutory and regulatory filings.
  • Provide basic legal research and updates on relevant laws affecting the firm.

Desired Candidate Profile:

  • Minimum 5 years of combined experience in executive assistance/office administration with a legal background.
  • Experience in the architectural/construction industry preferred.
  • Strong organizational, communication, and multitasking skills.
  • Ability to work independently and maintain confidentiality.
  • Proficient in MS Office, Google Workspace, and basic contract/document management tools.
  • Male candidates preferred for this position.

Job Type: Full-time

Pay: ₹25, ₹50,000.00 per month

Work Location: In person

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