Personal Assistant to CEO

4 days ago

Hyderabad, India Goldsikka Full time

Job Summary:
The Executive Secretary works organically with all business units across the enterprise ensuring harmony, cohesion and communication. Coordinates with internal and external stakeholders, providing prompt and customer-focused service. Processes invoice payments and expense reports.

Duties & Responsibilities:

- Serve as personal assistant by planning, initiating, and carrying to completion clerical, secretarial, and administrative office activities. Proactively anticipates the operational needs of the Deputy Superintendent and Superintendent Office
- Maintain comprehensive and accurate business records, documents and reports
- Process invoice payments and expense reports
- Work organically with all business units across the enterprise ensuring harmony, cohesion and communication
- Coordinate with internal and external stakeholders, providing prompt and customer-focused service
- Organize meetings, including scheduling, sending reminders and organizing catering when necessary
- Answer incoming phone calls in a professional manner and accurately take messages
- Manage the SVP's day-to-day calendar, including making appointments and prioritizing the most sensitive matters
- Coordinate travel arrangements (both domestic and international) and create trip itineraries for SVP and other unit staff
- Use various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects

Requirements & Skills:

- Completion of High School, GED and/or Vocational training
- Five (5) years of Administrative/Secretarial experience
- Experience to include progressively responsible administrative and coordination experience working in a director and/or an executive office environment
- Skilled in preparing and maintaining accurate records, reports and files
- Ability to communicate effectively, both orally and in writing

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