Executive Assistant to CEO

2 days ago

Gotri Vadodara Gujarat, India Lifeline Foundation Full time

**A) Executive Support**:

- Manage CEO's documents, office space, appointments, travel, and meetings.
- Communicate directives and follow up with team members.
- Coordinate with departments to relay orders and source data.

**B) Administrative Support**:

- Develop efficient filing systems and assist with reports and presentations.
- Manage calendars, confidential information, and travel arrangements.
- Support budget preparation and liaise with external stakeholders.

**C) Project Management**:

- Assist in planning and executing special projects.
- Monitor timelines, milestones, and deliverables.
- Coordinate teams and prepare project updates.

**D) Communication**:

- Serve as the primary contact between executives and stakeholders.
- Draft correspondence and facilitate inter-departmental communication.

**E) Process Improvement**:

- Enhance executive office efficiency and stay updated on industry practices.
- Participate in professional development initiatives.

**Expectations**

**Education & Experience**:

- Graduation with 3 years of relevant experience.
- Strong MS Office skills (Word, Excel, PowerPoint); knowledge of platforms like Cisco WebEx, Zoom, MS Teams is a plus.
- Strong communication in English and Hindi (Gujarati is a plus); confident with varied audiences.
- Team player, polite, and courteous across hierarchies.

**Required Skills**:

- Communication, presentation, and writing skills.
- Data management, planning, and scheduling skills.
- Monitoring, evaluation, and documentation skills.

**Desired Abilities**:

- Sense of responsibility, problem-solving, and data analysis.
- Hardworking, target-driven, and committed.

**Valued Personal Traits**:

- Confidentiality, collaboration, and proactivity.
- Organized, detail-oriented, and systematic.
- Patience, time management, accountability, intelligence, and integrity.

Pay: ₹45,000.00 - ₹60,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 3 years (preferred)

Work Location: In person

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