Office Administrator

**Job Title: Office Administrator - Software Development Company**
**Location: On-site**
**Department: Administration & Operations**
**Reports To: Operations Manager / Director**
**Experience Required: 3+ Years**
**Salary Range: ₹2.4 LPA - ₹4.2 LPA (Based on experience and skillset)**
**Job Type: Full-Time**

**About the Company**:
We are a technology-first software development company focused on delivering digital transformation through advanced web platforms, mobile apps, CRM/ERP systems, and process automation. Our teams specialize in technologies like **Python, Django, ReactJS, Zoho, WordPress, Shopify, and more**.

As we scale our operations, we're looking for a **proactive and well-organized Office Administrator** to ensure smooth internal communication, task tracking, and process discipline across all teams.

**Role Overview**:
As an **Office Administrator**, you will be responsible for **daily coordination between development teams and management**, maintaining task progress in the **Project Management System (PMS)**, **ensuring adherence to internal rules**, and **scheduling meetings and client calls** as required.

This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable.

**Key Responsibilities:Task & Project Coordination**
- Collect **daily task updates from developers**, designers, and team leads.
- Ensure updates are entered and maintained properly in the **Project Management System**.
- Track deadlines and flag delays or bottlenecks to the reporting manager.

**Meeting & Call Scheduling**
- Schedule **internal standups, sprint reviews, team syncs**, and other recurring meetings.
- Set up **client calls or technical discussions** based on availability and project requirements.
- Send reminders and ensure timely participation from relevant stakeholders.

**Reporting & Documentation**
- Maintain clear logs of team performance, attendance, meeting notes, and project summaries.
- Share **daily or weekly status reports** with project managers and leadership.

**Office Discipline & Policy Enforcement**
- Monitor adherence to **company rules, work timings, communication protocols**, and **documentation standards**.
- Flag violations (e.g., non-updated tasks, unapproved leaves, late submissions) and issue reminders as per the escalation matrix.

**General Administrative Support**
- Assist HR with **onboarding checklists**, access provisioning, and team coordination.
- Handle general **admin communication**, team queries, asset tracking, and record-keeping.

**Required Skills & Qualifications**:

- **Minimum 3 years** of administrative or coordination experience in an IT/software company.
- Strong understanding of **software development team structures and workflows**.
- Hands-on experience with at least one **Project Management Tool**
- Good knowledge of **Google Workspace (Docs, Sheets, Calendar)** or MS Office.
- Excellent **English communication skills** (written and verbal).
- High sense of **accountability, attention to detail, and time management**.
- Ability to **multitask and prioritize** tasks effectively in a fast-paced environment.

**Good to Have**:

- Basic familiarity with tools like **Slack, Zoho CRM, Discord, GitHub, and Notion**.
- Experience in **remote/hybrid team environments**.
- Exposure to **Agile/Scrum** methodology or software project workflows.

**Work Schedule & Expectations**:

- Full-time position with **availability during business hours (IST)**.
- Must be available to **take quick calls** from developers and project managers.
- Will be expected to **send out end-of-day reports** or follow-ups regularly.

**What We Offer**:

- Competitive salary in the range of ₹2.4 LPA - ₹4.2 LPA, based on your experience and skill level.
- Stable and growing work environment with tech-driven teams.
- Opportunities to grow into **Operations Coordinator** or **Project Management roles**.
- Collaborative and friendly team culture with structured processes.

**How to Apply**:

- Your experience in handling developer teams or PMS
- Tools you're familiar with
- Your current CTC, expected CTC, and notice period

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹35,000.00 per month

**Benefits**:

- Paid sick time
- Paid time off

Schedule:

- Day shift

Work Location: In person