Executive Assistant to CEO

10 hours ago

Green Park Delhi Delhi, India EO Noida Forum Full time

The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer by conducting research, preparing reports, handling information requests, and performing various tasks to ensure the smooth functioning of the CEO’s office. This role is pivotal in helping the CEO maximize their efficiency, enabling them to focus on the strategic aspects of the business.

**Key Responsibilities**:

- **Administrative Support**:

- Manage the CEO's calendar, schedule meetings, and coordinate appointments, ensuring optimal time management.
- Handle all travel arrangements, including booking flights, accommodations, and preparing detailed itineraries.
- Prepare, edit, and format documents, presentations, and correspondence.
- Maintain and organize sensitive and confidential information.
- **Meeting Coordination**:

- Prepare agendas, take minutes, and follow up on action items for meetings led by the CEO.
- Coordinate executive meetings, board meetings, and other high-level events, ensuring that all logístical details are managed efficiently.
- Act as the primary point of contact for internal and external stakeholders on matters relating to the CEO.
- **Project Management**:

- Assist the CEO in the management of special projects, tracking progress, and ensuring deadlines are met.
- Conduct research and compile data to support the CEO’s decision-making processes.
- Liaise with various departments to facilitate communication and ensure alignment with the CEO’s strategic objectives.
- **Relationship Management**:

- Build and maintain strong relationships with key stakeholders, both internal and external, to facilitate the CEO’s goals and objectives.
- Represent the CEO in a professional and positive manner in all interactions.
- **Strategic Support**:

- Provide insights and suggestions to improve the efficiency and effectiveness of the CEO’s office.
- Stay informed of industry trends, organizational developments, and business priorities to anticipate the needs of the CEO.
- **Office Management**:

- Oversee the administrative functions of the CEO’s office, including supplies, equipment, and general office management.
- Ensure the CEO’s office operates smoothly and that all necessary resources are available.

**Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Management, or a related field is preferred.
- **Experience**: 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
- **Skills**:

- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Discretion and confidentiality in handling sensitive information.
- Strong interpersonal skills with the ability to interact with senior executives and external stakeholders.
- Ability to work independently and make sound decisions in a fast-paced environment.

**Job Types**: Full-time, Permanent

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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