Executive Assistant to CEO

EA to CEO :Job Description

BharatiyaYuvaShaktiTrust (BYST) is a non-profit that primarily assists disadvantaged Indian youth to develop business ideas into viable enterprises under the guidance of a mentor, the main idea being assisting job seekers become job creators . The programs include supporting young underprivileged entrepreneurs by supplementing financing of up to Rs. 50,00,000 with training, support, monitoring, mentoring and networking. The young entrepreneurs are nurtured till they reach a level where not only are they self-sufficient, but they in turn make a valuable contribution to society through creating wealth and employment.

Role : Executive assistant to the CEO plays a crucial role in supporting the CEO in the day-to-day activities and ensuring the smooth operation of the executive office. He/she is responsible for handling a wide range of administrative and executive support tasks, acting as the primary point of contact for internal and external stakeholders, and managing the CEO's calendar and meetings.

Key Responsibilities:

• Provide comprehensive administrative support to the CEO, including managing their calendar, scheduling meetings, and handling correspondence.
• Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communication.
• Coordinate and facilitate smooth communication between the CEO and various departments within the organization.
• Prepare and organize materials for meetings, including agendas, presentations, and other relevant documents.
• Handle travel arrangements, itineraries, and logistics for the managing director's business trips.
• Conduct research and prepare reports or presentations as required.
• Manage special projects and initiatives as directed by the CEO.
• Ensure confidentiality of sensitive information and exercise discretion in all interactions.
• Manage and prioritize the CEO's tasks and deadlines, ensuring they are executed effectively and efficiently.
• Assist in the coordination and execution of BYST events, board meetings, and other high-level gatherings.
• Handle personal tasks and errands for the CEO as and when required.
• Collaborate with other executive assistants and administrative staff to ensure seamless operations.

• Any Graduate/Post Graduate with excellent communication skills with high level of proficiency in computer. He/she should be able to perform under pressure and flexible with work timings.
• Experience: 1 to 3 years (preferred) in the similar role.
• Age Group : Above 30 Years and Below 35 years
• Sex : Male/Female
• Proven experience as an executive or personal assistant at a senior management level.
• Excellent organizational and time management skills.
• Exceptional written and verbal communication abilities.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong problem-solving skills and ability to exercise sound judgment.
• High level of discretion and ability to handle confidential information with sensitivity.
• Proficiency in calendar management and scheduling software.
• Ability to adapt to a fast-paced and dynamic work environment.
• Keen attention to detail and accuracy in all aspects of work.
• Expertise in using MS Office suite and other relevant software applications.
• Previous experience in handling travel arrangements and itineraries is a plus.
• Knowledge of business etiquette and protocol is highly desirable.
• Ability to work independently and as part of a team with a positive and proactive approach.
• Flexibility in working hours to accommodate the CEO's schedule and urgent requests.

• The incumbent must maintain strict confidentiality in performing the duties of CEO.
• The incumbent must also demonstrate the following personal attributes:

o be honest and trustworthy be respectful

o possess cultural awareness and sensitivity be flexible

o demonstrate sound work ethics