Executive Assistant to CEO

EA to CEO :Job Description

BharatiyaYuvaShaktiTrust (BYST) is a non-profit that primarily assists disadvantaged Indian youth to develop business ideas into viable enterprises under the guidance of a mentor, the main idea being assisting job seekers become job creators. The programs include supporting young underprivileged entrepreneurs by supplementing financing of up to Rs. 50,00,000 with training, support, monitoring, mentoring and networking. The young entrepreneurs are nurtured till they reach a level where not only are they self-sufficient, but they in turn make a valuable contribution to society through creating wealth and employment.

Role : Executive assistant to the CEO plays a crucial role in supporting the CEO in the day-to-day activities and ensuring the smooth operation of the executive office. He/she is responsible for handling a wide range of administrative and executive support tasks, acting as the primary point of contact for internal and external stakeholders, and managing the CEO's calendar and meetings.

Key Responsibilities:

• Provide comprehensive administrative support to the CEO, including managing their calendar, scheduling meetings, and handling correspondence.
• Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communication.
• Coordinate and facilitate smooth communication between the CEO and various departments within the organization.
• Prepare and organize materials for meetings, including agendas, presentations, and other relevant documents.
• Handle travel arrangements, itineraries, and logistics for the managing director's business trips.
• Conduct research and prepare reports or presentations as required.
• Manage special projects and initiatives as directed by the CEO.
• Ensure confidentiality of sensitive information and exercise discretion in all interactions.
• Manage and prioritize the CEO's tasks and deadlines, ensuring they are executed effectively and efficiently.
• Assist in the coordination and execution of BYST events, board meetings, and other high-level gatherings.
• Handle personal tasks and errands for the CEO as and when required.
• Collaborate with other executive assistants and administrative staff to ensure seamless operations.

• Any Graduate/Post Graduate with excellent communication skills with high level of proficiency in computer. He/she should be able to perform under pressure and flexible with work timings.
• Experience: 1 to 3 years (preferred) in the similar role.
• Age Group : Above 30 Years and Below 35 years
• Sex : Male/Female
• Proven experience as an executive or personal assistant at a senior management level.
• Excellent organizational and time management skills.
• Exceptional written and verbal communication abilities.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong problem-solving skills and ability to exercise sound judgment.
• High level of discretion and ability to handle confidential information with sensitivity.
• Proficiency in calendar management and scheduling software.
• Ability to adapt to a fast-paced and dynamic work environment.
• Keen attention to detail and accuracy in all aspects of work.
• Expertise in using MS Office suite and other relevant software applications.
• Previous experience in handling travel arrangements and itineraries is a plus.
• Knowledge of business etiquette and protocol is highly desirable.
• Ability to work independently and as part of a team with a positive and proactive approach.
• Flexibility in working hours to accommodate the CEO's schedule and urgent requests.

• The incumbent must maintain strict confidentiality in performing the duties of CEO.
• The incumbent must also demonstrate the following personal attributes:

o be honest and trustworthy be respectful

o possess cultural awareness and sensitivity be flexible

o demonstrate sound work ethics