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Executive Assistant to The CEO

3 weeks ago

Bengaluru Karnataka, India The Association of People with Disability Full time

**Job Information**:
Industry

**NGO**

Salary

**5-6 Lacs P.A.**

Date Opened

**07/09/2025**

Job Type

**Full time**

Work Experience

**1-3 years**

City

**Bangalore North**

State/Province

**Karnataka**

Country

**India**

Zip/Postal Code

**560002**

**About Us**:

- Valid

**About APD**:
The Association of People with Disability (APD) is a pioneering nonprofit organization based in Bangalore, India. For over six decades, APD has been working to empower people with disabilities through sustainable, community-based programs in health, education, livelihoods, and advocacy.

**Position Summary**:
We are seeking a highly motivated and detail-oriented **Executive Assistant (EA)** to provide high-level administrative and strategic support to the **CEO of APD**. The EA will serve as a trusted partner to the CEO, ensuring smooth day-to-day operations, efficient communication, and strong coordination with internal and external stakeholders. This role demands discretion, initiative, and exceptional organizational and communication skills.

**Key Responsibilities***:
**Executive Support**:

- Manage CEO’s calendar, appointments, and travel plans efficiently.
- Prepare and organize materials for meetings, presentations, and reports.
- Attend and record minutes of key meetings; track action items and follow-ups.
- Handle confidential and sensitive information with the highest discretion.

**Strategic Support**:

- Assist in coordinating strategic initiatives and cross-functional projects.
- Conduct research, gather data, and provide insights to support decision-making.
- Draft communications, proposals, and briefing notes for internal and external use.

**Stakeholder Coordination**:

- Liaise with board members, donors, partners, and government officials as needed.
- Facilitate smooth communication between the CEO’s office and various departments.
- Represent the CEO's office professionally in interactions and correspondence.

**Administrative Management**:

- Oversee document filing, correspondence, expense reports, and travel reimbursements.
- Support the CEO in managing time and priorities effectively.
- Maintain records of key decisions, plans, and performance indicators.

**Qualifications & Skills**:

- Bachelor’s or Master’s degree in Business Administration, Management, or related fields.
- 5+ years of relevant experience supporting senior leadership (preferably in NGOs or development sector).
- Excellent command of English (written and verbal); Kannada proficiency is a plus.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office, Google Workspace, and virtual collaboration tools.
- High emotional intelligence, discretion, and integrity.

**Preferred Qualities**:

- Passion for social impact and working with disability-related causes.
- Ability to adapt quickly and work independently under tight deadlines.
- Strong interpersonal and stakeholder management skills.