Executive Assistant

5 days ago

Chandigarh Chandigarh, India PLEXONICS TECHNOLOGIES LTD Full time

**Description**: Executive Assistant

Job Purpose: To provide support for top-level executives by providing executive-level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings. May also be responsible for training and supervising lower-level clerical staff.

**Roles and Responsibilities**
- Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
- Answering and directing calls to appropriate executives and parties, taking messages.
- Greeting visitors and determining access to appropriate parties.
- Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
- Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
- Prepare reports, collect and analyze information; prepare presentations.
- Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
- Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
- Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
- Provide payroll processing. Answer questions regarding payroll. Provide quarterly tax reports and filing.
- Maintain knowledge by attending professional and technical educational seminars and workshops; reviewing publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
- Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.
- Coordinate finances, assist with budget preparation.
- Train clerical staff on office equipment, policies and procedures, arrange for setup on new computers and logging of new employees in the database.
- Meet with special interest groups or individuals on behalf of executives.
- Prepare executive responses to routine memos, letters, or correspondence.
- Prepare checks for signature and review.
- Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.
- Prepare and develop a records management system; maintain and recommend changes to the records system when appropriate.
- Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
- Evaluate policies to ensure they are in compliance with corporate rules and mission.

**Qualifications**
- Degree in Administration
- Problem-solving ability
- Advanced MS Office experience

**Preferred Qualifications**
- Experience in accounting, payroll, or finance preferred
- 1-year experience in human resources
- Supervisory experience

**Salary -**

**Job Types**: Full-time, Permanent, Contractual / Temporary

Pay: ₹10,562.00 - ₹43,263.00 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Morning shift

Supplemental Pay:

- Performance bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

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