Executive Assistant

22 hours ago

Chandigarh Chandigarh, India annam.ai Full time

**Position**: Executive Assistant

Salary : As per the company's norm

**Location**: Annam.AI - Centre of Excellence in AI for Agriculture, IIT Ropar, Punjab**Employment Type**: Full-Time | On-site (IIT-Ropar)

**About Annam.AI** Annam.AI, established at the **Centre of Excellence in AI for Agriculture, IIT Ropar**, is a leading initiative focused on developing innovative Artificial Intelligence (AI) and Machine Learning (ML) solutions for the agricultural sector. Our mission is to enhance productivity, sustainability, and profitability in farming through cutting-edge research and technology deployment.

**Key Responsibilities**

**Administrative & Executive Support** ∙Manage and coordinate the executive’s **calendar, meetings, and travel arrangements**.

∙Prepare, review, and edit **reports, presentations, and official correspondence**.

∙Maintain organized **records, files, and project documentation**.

**Communication & Liaison** ∙Serve as the **primary point of contact** between executives, internal teams, and external partners.

∙Ensure timely follow-up on action items and deliverables.

**Meeting & Event Coordination** ∙Schedule and prepare agendas for meetings, workshops, and conferences.

∙Record minutes and ensure follow-up on assigned tasks.

∙Coordinate events and visits involving stakeholders, industry partners, and academic collaborators.

**Project & Operational Support** ∙Assist in tracking **project timelines, deliverables, and milestones**.

∙Conduct background research and compile information for decision-making.

∙Support the planning and execution of institute and project-level initiatives.

**Qualifications & Requirements** ∙**Education**: Bachelor’s degree in Business Administration, Management, or a related field. Master’s degree preferred.

∙**Experience**: Minimum 1 years in an executive assistant or administrative role, preferably in academic, research, or technology-driven organizations.

∙**Technical Skills**: Proficiency in MS Office Suite, Google Workspace, and scheduling/project management tools.

**Key Competencies** ∙Strong organizational and time management skills.

∙Professionalism, integrity, and ability to maintain confidentiality.

∙Excellent interpersonal and stakeholder management skills.

∙Proactive approach with problem-solving mindset.

∙Ability to work independently and handle multiple priorities in a fast-paced environment.

**Why Join Us** ∙Opportunity to contribute to a **high-impact AI-driven project** at a premier institute.

∙Work in a collaborative, innovative, and mission-driven environment.

∙Competitive salary as per industry standards.

Application Question(s):

- Are you working as an Executive Assistant? And how many years of experience you have?

Work Location: In person

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