Administrative / Executive Assistant

1 week ago

Mumbai Maharashtra, India Ares Management Full time

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry._

Job Description

PRIMARY DUTIES AND RESPONSIBILITIES:
Meeting management
- Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
- Minimal editing of PowerPoint documents and general correspondence (internal and external)
- Updating of company databases may be required.
- Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.

General Administration
- Timely collection and processing of team expenses for both cash and American Express using the company expense system.
- Supporting the other Executive & Admin Assistants where necessary.

Experience / Skills Required:

- Strong client service orientation.
- Effective prioritization of multiple professionals.
- Experience in travel coordination; domestic & international.
- Understanding of different time zones
- Excellent written and verbal communication skills.
- Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
- Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently.

Current Perks and Benefits:
Ares provides an extensive array of benefits and programs to support employee’s well-being which includes parental leave, childcare reimbursement, mental health apps and insurance coverage, world-class medical advisory,

Additional perks include travel insurance, meal allowances, flexible benefit plans, reproductive and adoption assistance, education sponsorship program and much more.

Reporting Relationships

International Administrative Manager Lead

  • Executive and Personal Assistant

    2 days ago

    Mumbai, Maharashtra, India Wing Assistant Full time ₹ 70,000 - ₹ 90,000

    Wing Assistant is one of the world's largest virtual talent platforms. Wing is a venture-backed startup based in Silicon Valley with a globally distributed team. We are seeking an Executive and Personal Assistant to work with C-Suite leaders. This is a unique role, requiring a blend of remote and in-person tasks, as well as executive and personal assistance....

  • Executive Assistant/administrative Assistant

    2 weeks ago

    Mumbai, Maharashtra, India Angel Portal PVT. LTD. Full time

    Greeting from Angel Portal Pvt Ltd **Job Title: Executive Assistant/Administrative Assistant / Academic Affairs Administrator** **(Education Industry Exp. Preferred) Age Category : 18-32** Location: Mumbai Reports To: Academic Director, Malta **Job Overview**: **Key Responsibilities**: Administrative Support: Provide direct support to the Academic...

  • Administrative Assistant

    6 days ago

    Mumbai, Maharashtra, India NTT DATA Full time

    **Make an impact with NTT DATA** Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it’s a place where you can grow, belong and thrive. **Your day at NTT DATA** The...

  • Administrative Assistant

    3 weeks ago

    Mumbai, Maharashtra, India, Maharashtra Premier Road Service Limited Full time

    Company Description Premier Road Service Limited is a leading logistics company in India, providing logistical transportation services across all major cities and towns. Established in 1968, the company has grown significantly with over 40 branches nationwide. We have served various prominent clients, including the Government of India, multinational...

  • Administrative Assistant/executive Assistant

    2 weeks ago

    Lower Parel, Mumbai, Maharashtra, India Spectrum Global Projects Pvt. Ltd. Full time

    **Job description** **WE ARE HIRING ADMINISTRATION ASSISTANT/EXECUTIVE ASSISTANT FOR OUR ORGANIZATION SPECTRUM GLOBAL PROJECTS PVT LTD** **FEMALE CANDIDATES ONLY** **LOCATION : LOWER PAREL** **ADDRESS : TradeLink A- Block, Unit No. 2, 8th Floor, E - Wing,** **Kamla Mill Compund, Delisle Road,** **Lowerparel West, Mumbai - 400 013.** **2ND AND 4TH...

  • Administrative Assistant

    1 week ago

    Mumbai, Maharashtra, India Peak Performance Advisors (OPS) PVTLTD Full time

    **Job Title**: Executive Assistant **Location**: Mumbai, Maharashtra **Key Responsibilities**: - Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence. - Coordinate travel arrangements, accommodations, and itineraries for executives. - Prepare and organize materials for...

  • Assistant Section Officer

    6 days ago

    Mumbai, Maharashtra, India Central Administrative Tribunal (CAT) Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Company DescriptionCentral Administrative Tribunal (CAT) is a legal services institution based in New Delhi, India. Established to adjudicate disputes and complaints with respect to recruitment and conditions of service. CAT offers a niche legal environment focused on administrative law. The organization operates from its head office located at 61/35...

  • Executive Administrative Assistant

    3 weeks ago

    Mumbai, Maharashtra, India, Maharashtra Russell Tobin Full time

    We are seeking a talented and results-driven Executive Administrative Assistant role to join our US-based Investment Banking multinational client in Mumbai.Required Qualifications Skills Capabilities Primary Skills (Must have) Calendar Management, MOM, Event Management, 6+ years of experience , Excel • Bachelor degree in any stream • 6 years’...

  • Executive Administrative Assistant

    3 weeks ago

    Mumbai, Maharashtra, India, Maharashtra FlexiLoans Full time

    The role in a gist:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate will have strong communication skills, excellent time management, and the ability to handle sensitive information with discretion.What you will work on:Manage...

  • Business Development Executive

    4 days ago

    Mumbai Metropolitan Region, India Realty Assistant Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Company DescriptionRealty Assistant is one of India's fastest-growing real estate advisors, trusted by over 30,000 clients. With presence across 14 Indian cities and five global markets, and partnerships with 350+ top developers, we turn aspirations into assets. We provide end-to-end real estate services that include property discovery & advisory, real...