Administration Assistant

4 days ago

Kolkata West Bengal, India Shiv Drillers Full time

We are seeking a highly organized and proactive Admin Assistant to support our drilling projects. The role involves coordinating with various stakeholders, managing project data, and ensuring smooth communication between teams to facilitate project execution.

**Key Responsibilities**:

- **Coordination and Communication**:

- Act as the primary point of contact for coordination between ground teams, NABL labs, and BDR teams.
- Ensure seamless communication flow and timely sharing of project-related data.
- Schedule and organize meetings, follow-ups, and reporting timelines.
- **Project Data Management**:

- Collect, compile, and maintain project data from ground teams for reporting purposes.
- Ensure data accuracy and consistency before forwarding it to relevant stakeholders.
- Maintain detailed records of all project-related documentation.
- **Liaison with NABL Labs**:

- Coordinate sample collection and submission to NABL-certified laboratories.
- Track the progress of lab tests and ensure timely receipt of reports.
- Address any discrepancies or issues with lab reports.
- **Coordination with BDR Teams**:

- Work closely with the BDR teams to finalize reports and ensure alignment with project requirements.
- Assist in compiling final project reports and submission to clients.
- **Administrative Support**:

- Manage documentation, correspondence, and filing related to drilling projects.
- Handle logistics and procurement related to administrative project needs.
- Ensure compliance with company policies and procedures.
- **Reporting and Documentation**:

- Prepare and distribute project progress reports as required.

**Qualifications and Skills**:

- Bachelor's degree in Business Administration, Project Management, or related field.
- Proven experience in an administrative role, preferably in the drilling or construction industry.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office Suite (Excel, Word, PowerPoint).
- Ability to work under pressure and meet deadlines.

Pay: ₹10,957.02 - ₹26,995.36 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Work Location: In person

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