Administration Assistant

2 days ago

Bhawanipur Kolkata West Bengal, India NIHT Infosolution Pvt Ltd Full time

The Administrative Assistant (Female) will provide comprehensive administrative support to the educational institute's staff, faculty, and students. This role is critical in ensuring the smooth operation of daily activities within the institution, maintaining a welcoming environment, and assisting in the execution of various tasks related to academic and administrative functions.

**Key Responsibilities**:

- **Office Management**:

- Maintain office supplies and ensure all office equipment is functioning properly.
- **Administrative Support**:

- Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.
- Schedule meetings, appointments, and events, and manage calendars for staff and faculty.
- **Student and Faculty Support**:

- Provide administrative assistance to faculty, including preparing classroom materials, managing student records, and coordinating course schedules.
- Support students/parents by answering queries, providing information about courses, schedules, and other student services.
- Assist with student registration, enrollment processes, and maintaining up-to-date student records.
- **Event Coordination**:

- Assist in planning and coordinating events such as seminars, workshops.
- Handle logistics, including booking venues, arranging catering, and managing invitations.
- **Communication**:

- Act as a liaison between students, faculty, staff, and external parties.
- Draft and distribute internal communications to ensure all are informed of important updates and events.

**Qualifications**:

- **Education**:

- Bachelor's degree preferred.
- **Experience**:

- Previous experience in an administrative role, preferably in an educational setting.
- **Skills**:

- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Excel and Google Sheet.

Work Location: In person

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