Office Administrator

4 days ago

Bengaluru, India HI-Q Design and Detailing Pvt, Ltd,. Full time

Required an office administrator who should be able to ensure our office procedures run smoothly.

**Responsibilities**:

- Organize and schedule appointments and meeting, schedule events
- Answer and redirect phone call
- Maintain contact lists
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Prepare and monitor invoices
- Submit and reconcile expense reports
- Maintain a filing system for data on customers and external partners
- Organize, store and print company documents as needed
- Make travel arrangements
- Book conference calls, rooms, taxis, couriers, hotels, etc.
- Confirm restaurant reservations for senior staff
- Photocopy and print documents on behalf of other colleagues
- Maintain computer and manual filing systems
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Requirements and skills
- Proven experience as an Administrator, Administrative Assistant or relevant role
- Knowledge of office management systems and procedures
- Experience with office management tools (MS Office software, in particular)
- Excellent organizational and time-management skills
- Strong written and oral communication skills
- Problem-solving attitude with an eye for detail
- Polite and professional in communication
- Familiarity with office equipment, including printers and fax machines
- High school diploma; additional qualifications as an Office Administrator or Secretary are a plus

**Salary**: ₹10,000.00 - ₹20,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (required)

Work Location: In person

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