Executive Assistant to CEO

2 weeks ago

Viman Nagar Pune Maharashtra, India Brainayan Full time

**Who we are**

We are a learning and development consultancy that works with companies across industries and geographies. We support clients to meet their talent development needs by designing and facilitating workshops and organizational development initiatives. We are excited about customizing content to suit client culture and business. We love to innovate and find newer ways to engage participants. We are passionate about building tech solutions to support behaviour change.

**Job Summary**:
**Key Responsibilities**:

- **Calendar Management**:

- Schedule meetings, appointments, and manage time blocks for executives.
- Ensure efficient prioritization of tasks and events.
- Coordinate with clients and internal teams to manage executive availability.
- **Client Communication**:

- Serve as the primary point of contact for client communications regarding scheduling and appointments.
- Maintain a high level of professionalism in all interactions.
- **Administrative Support**:

- Prepare, edit, and format documents, reports, and presentations using Microsoft Word and Excel.
- Handle confidential information with discretion.
- **Task Coordination**:

- Assist in managing and tracking action items for executives.
- Ensure follow-ups and deadlines are met.
- **Communication & People Skills**:

- Display excellent interpersonal skills when communicating with clients and team members.
- Represent the executive team in a positive and approachable manner.

**Qualifications**:

- Proven experience as an Executive Assistant or in a similar role.
- Proficiency in Microsoft Word and Excel.
- Exceptional written and verbal communication skills in English.
- Strong organizational skills with the ability to multitask and prioritize tasks efficiently.
- Excellent interpersonal skills with the ability to work effectively with clients and team members.
- High level of discretion and confidentiality.

**Preferred**:

- Prior experience working in a client-facing role.
- Experience with calendar management software (e.g., Google Calendar, Outlook).

**Job Types**: Full-time, Permanent

**Benefits**:

- Food provided
- Health insurance

Schedule:

- Fixed shift
- Monday to Friday

**Experience**:

- Microsoft Excel: 1 year (required)
- Microsoft Office: 1 year (required)
- total work: 1 year (preferred)
- Organizational skills: 1 year (required)

Work Location: In person

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