Executive Assistant

2 weeks ago

Noida Uttar Pradesh, India Pinga Solutions Pvt. Ltd. Full time

Maintain Delegation sheet. Delegate tasks to respective teams given by the Director and ensure they are complete on time. Escalate in time to ensure timely and satisfactory closure.
- Update and maintain all google drive sheets and ensure respective teams are completing the same on time.
- Collect and organize WTDL review meetings every week on Friday/Saturday with all teams.
- Coordinate and organize the daily standing meetings with teams in the morning on time.
- Prepare and edit correspondence, communications, presentations and other documents for the Director.
- File and retrieve documents and reference materials
- Conduct research, assemble and analyze data to prepare reports and documents
- Design and maintain databases
- Manage and maintain executives schedules, appointments and travel arrangements, guest meetings etc on behalf of MD.
- Arrange and coordinate meetings and events
- Record, transcribe and distribute minutes of meetings. Take MOM for all meetings and correspondence and share it with MD.
- Monitor, respond to and distribute incoming communications as told
- Answer and manage incoming calls of the MD and maintain log of calls missed and to be responded to.
- Receive and interact with incoming visitors on behalf of MD
- Coordinate with internal staff at all levels for reports and follow ups.
- Maintain the calendar of MD and remind him on time for events and tasks in the calendar
- Manage the personal tasks of the MD as and when asked to or scheduled for

Education Qualification ( Mandatory) - Secretarial Course

Year of Relevant Experience - 2-4 Yrs

Special Knowledge / skills required for the role - Exp as EA/PA

Other attributes - Strong communication skill, coordination and follow up skill, good in preparing reports & documentation; must be positive and high energy level person

Pay: Up to ₹400,000.00 per year

Schedule:

- Day shift
- Weekend availability

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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