Administration Executive Admin Team

2 days ago


Mumbai Maharashtra, India Arpan Full time

**Administration Executive — Admin Team**:
**1. Context**
- To provide assistance in Admin activities

**2. Organogram**
- Manager - People and Culture & Admin

|

Administration Executive

**3. Key Objective of the Job**
- To ensure efficient & smooth day-to-day operation of Admin.

**4.**Key**Deliverables**
- Manage office supplies, printing stocks and place orders after negotiations.
- Arrange travel and accommodations - book and/or coordinate the travel tickets - Train, Flights and hotels as per the needs of the team and search for suitable and safe hotel and travel options for the team in the remote areas as well.
- Coordinate and find out vendors (Food, vehicle, projector, etc.) in different parts of the country to support programme needs.
- Negotiate the best rates for the organisation, ensuring quality services as well.
- Organise a filing system for important and confidential company documents.
- Be available to answer queries by employees on travel updates as well.
- Need to be available for the last-minute bookings - at times on weekends.
- Book meeting rooms as required.
- Supervise, monitor and guide the junior staff.
- Support the other teams for day-to-day requirements.
- Ensure venue/hall bookings in advance for quarterly/annual reviews, events such as picnic, annual day, outstation conferences, etc.
- Any other office and admin-related work given from time to time.

**5. Job Challenge**
- To ensure work gets completed on time without hassle.

**6. Specialised job competencies**
- Multitasking Proactive approach
- Problem solving attitude
- Negotiation skills

**7. Educational Qualification**
- Bachelor’s degree with 5 to 6 years of relevant field preferred.

**8. Desired Experience**
- Proven experience as an Administrative Executive, travel desk, or similar roles.
- Proficient in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent organisational and multitasking abilities.
- Negotiation skills.
- A keen eye for detail.
- Strong communication skills (both written and verbal).
- Integrity and professionalism.

**9. Location**
- Mumbai

**10. Salary Range**
- Rs. 30000/- per month or above (Based on experience)
- Rs. 5000 Travel reimbursement
- Rs. 2000 Therapeutic reimbursement
- Rs. 5000 Annual Training allowance



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