Administration Executive — Admin Team

4 days ago

Mumbai, Maharashtra, India arpan Full time ₹ 30,000 - ₹ 50,000 per year
Administration Executive — Admin Team

1. Context

To provide assistance in Admin activities

2. Organogram

Manager – People and Culture & Admin

|

Administration Executive

3. Key Objective of the Job

To ensure efficient & smooth day-to-day operation of Admin.

4. Key Deliverables

  • Manage office supplies, printing stocks and place orders after negotiations.
  • Arrange travel and accommodations – book and/or coordinate the travel tickets – Train, Flights and hotels as per the needs of the team and search for suitable and safe hotel and travel options for the team in the remote areas as well.
  • Coordinate and find out vendors (Food, vehicle, projector, etc.) in different parts of the country to support programme needs.
  • Negotiate the best rates for the organisation, ensuring quality services as well.
  • Organise a filing system for important and confidential company documents.
  • Be available to answer queries by employees on travel updates as well.
  • Need to be available for the last-minute bookings – at times on weekends.
  • Book meeting rooms as required.
  • Distribute and store correspondence (e.g. letters, emails, and packages).
  • Supervise, monitor and guide the junior staff.
  • Support the other teams for day-to-day requirements.
  • Ensure venue/hall bookings in advance for quarterly/annual reviews, events such as picnic, annual day, outstation conferences, etc.
  • Any other office and admin-related work given from time to time.

5. Job Challenge

To ensure work gets completed on time without hassle.

6. Specialised job competencies

  • Multitasking Proactive approach
  • Problem solving attitude
  • Negotiation skills

7. Educational Qualification

Bachelor's degree with 5 to 6 years of relevant field preferred.

8. Desired Experience

  • Proven experience as an Administrative Executive, travel desk, or similar roles.
  • Proficient in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent organisational and multitasking abilities.
  • Negotiation skills.
  • A keen eye for detail.
  • Strong communication skills (both written and verbal).
  • Integrity and professionalism.

9. Location

Mumbai

10. Salary Range

  • Rs. 30000/- per month or above (Based on experience)
  • Rs. 5000 Travel reimbursement
  • Rs. 2000 Therapeutic reimbursement
  • Rs. 5000 Annual Training allowance

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