Executive Assistant to CEO

**WHO WE ARE** Dev Gadhvi is scaling India's fastest-growing personal transformation ecosystem. We hit ₹50Cr+ annual revenue in the past, 100,000+ community members, and ambitious ₹100Cr goals, we're operating at breakneck speed. Behind every visionary CEO is an exceptional Executive Assistant who turns chaos into systems, ideas into execution, and ambition into reality. That's where you come in. **THE OPPORTUNITY** This isn't a glorified secretary role. You'll be the strategic partner who enables Dev Gadhvi to focus on his genius zone while you orchestrate everything else. You'll manage complex calendars, coordinate high-stakes partnerships, streamline operations, and act as the gatekeeper, communicator, and problem-solver. If you thrive in organized chaos and want to learn how to scale an empire. **YOUR CORE RESPONSIBILITIES** **A. Executive Support (30% of Role)** **Calendar & Time Management** - Manage CEO's complex, multi-timezone calendar with military precision - Prioritize meeting requests using strategic filtering criteria - Schedule and coordinate calls, workshops, masterminds, and personal commitments - Prepare daily briefing documents with meeting context and action items **Communication Management** - Draft correspondence, proposals, and presentations on behalf of CEO - Screen calls and visitors using established protocols - Represent CEO's voice in internal and external communications **Travel & Logistics** - Book domestic and international travel (flights, hotels, ground transport) - Create detailed itineraries with contingency plans - Coordinate team travel for events, offsites, and shoots **Meeting Coordination** - Prepare meeting agendas, background research, and briefing materials - Attend key meetings, take minutes, and track action items - Follow up with stakeholders to ensure commitments are met - Maintain confidentiality on sensitive strategic discussions **B. Office Administration (50% of Role)** **Operations Management** - Oversee daily operations of remote-first organization - Manage vendor relationships (software subscriptions, agencies, contractors) - Handle procurement of equipment, supplies, and resources - Maintain organized digital filing systems (Google Drive, Notion, etc.) **Team Coordination** - Coordinate team meetings, huddles, and quarterly offsites - Track team deliverables and project timelines using PM tools - Manage HR administrative tasks (leave tracking, documentation) **Event & Project Management** - Coordinate webinars, workshops, and live events (logistics, tech, registrations) - Manage special projects from conception to completion - Coordinate with marketing, sales, and delivery teams for launches - Handle crisis management and urgent operational needs **C. Strategic Support (20% of Role)** **Research & Analysis** - Conduct market research, competitor analysis, and due diligence - Prepare executive summaries and decision-making frameworks - Track industry trends and opportunities relevant to business - Compile reports on business metrics and KPIs **Relationship Management** - Build and maintain relationships with key partners, investors, and stakeholders - Coordinate collaboration opportunities and partnership discussions - Handle gifts, thank-you notes, and relationship nurturing activities **WHAT MAKES YOU THE PERFECT FIT** **Must-Have Qualifications**: - 3-5 years as Executive Assistant to C-suite leader or entrepreneur (EdTech/Coaching preferred) - **Organizational Genius**: You're a master of systems, processes, and efficiency - Proficiency in: Google Workspace, Notion, Slack, Zoom, ClickUp, Calendly - Exceptional written and verbal communication (English & Hindi) - Proven ability to manage multiple priorities in fast-paced environment - Discretion and confidentiality—you'll handle sensitive information daily **Personality Traits We're Seeking**: - **Anticipatory Thinker**: You solve problems before they arise - **Detail Obsessed**: Nothing slips through the cracks on your watch - **Relationship Builder**: You're diplomatic, professional, and personable - **Calm Under Pressure**: Deadlines and chaos don't rattle you - **Strategic Mindset**: You understand the "why" behind tasks - **Trustworthy Guardian**: CEO can sleep knowing you've got everything handled **Bonus Points**: - Experience scaling startups or high-growth companies - Familiarity with personal development or coaching industry - Tech-savvy with ability to learn new tools quickly **WHY THIS ROLE TRANSFORMS YOUR CAREER** **Compensation & Stability** - ₹3-6 LPA based on experience and proven track record - Annual increments **Unparalleled Growth** - **Front-row seat to empire building**: Learn from a master entrepreneur - Transition to Chief of Staff or Operations Director in future - Access personal development programs - Build skills that make you indispensable to any CEO **Personal Development** - Daily exposure to high-level strategic thinking - Network with India's